The Program Coordinator will coordinate the administrative and clinical operations of the Young Women with Breast Cancer Program (YWBC) with emphasis on Young Women related activities. The position oversees the coordination of activities related to the YWBC Program, day-to-day operations, provides administrative, clinical, and program planning (such as meetings, retreats), and organizes special projects and initiatives to support to the faculty and team members associated with the Program.
Specific Duties and Responsibilities:
Monitors, evaluates and implements business practices and procedures to support the day-to-day operational needs of the YWBC Program.
Responsible to insure YWBC Program is compliant with sponsor’s requirements and reporting. Works with Director on programmatic activities such as retreats, seminars, and visiting scientists which promote interactions among the multidisciplinary program members.
Assists Director and team members in fundraising for the YWBC Program, including preparation of written documents and scheduling meetings.
Assists leadership in formulating overall tactical planning for growth and viability; and assists in developing new administrative policies as needed to ensure smooth operation in the program.
Maintains accurate inventory of space and equipment to accommodate new hires, trainees and visitors.
As appropriate, represents the organization to both internal and external constituent groups in such a manner as to enhance the image of the Program and to further its objectives such as planning retreats, scheduling speakers, and other activities.
Provides administrative support for the YWBC Program to include scheduling meetings, distributing announcements and general correspondence with senior program leadership and its constituents.
Maintains electronic calendar for Program Directors and team members and coordinates meetings and travel.
Process invoices, travel reimbursements, online payment requests, purchase orders.
Generates minutes and agenda for regular meetings.
Monthly reconciliation of budgets. Assists with preparation of grants, contracts, as needed.
Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
Maintains an organized filing system.
Assists with the preparation of presentations and manuscripts.
Assembles and categorizes facts and figures for written computation and calculations.
Works well with a team, but has the ability to work independently.
Determines priorities and maintains a high degree of professionalism.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Supports Program members in evaluating existing activities and determining the need for new activities.
Recommends standards of performance metrics for Programmatic activities.
Maintains a database of activities and patient data including data entry and data maintenance.
Coordinates creation and distribution of educational and event materials, including print, web based, and social media activities.
Assists in the development of new collaborations with outside institutions and partners with Director and external partners to ensure goals and standards are met.
Assists in developing new clinical strategies to support young women with breast cancer and to extend these to other populations, including coordination of a specialty multidisciplinary clinic.
Assists with a landscape review and update the team on trends.
Assesses locations and coordinates Advisory Board meetings and calls.
Schedules and assists with ongoing focus groups and qualitative data collection for quality improvement.
Assists YWBC Program Director with HR related functions as needed for the YWBC program; recruitment, retention, employee relations, training orientation and career development.
Works with the team to implement and coordinate programs, activities, and interventions to ensure that faculty and staff are highly engaged and that the Program and Institute creates an atmosphere that exemplifies the mission statement of the University.
Assists Director with material required to effectively evaluate team members’ performance and productivity.
High school diploma/GED and a minimum of five years progressively responsible professional level administrative or finance experience required. Additional education may substitute for required experience to the extent permitted by the JHU Equivalency Formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
Clinical experience in a busy treatment environment preferred.
Basic understanding of needs of patients with cancer and treatment trajectory preferred.
An understanding of the dynamics of the academic activities of an academic medical institution helpful.
Special Knowledge, Skills, or Abilities / Competencies:
Analytical ability to support development of sound policies and procedures for area of responsibility and to maintain proper documentation for department.
Commitment to work collaboratively with senior management team.
Keen interpersonal skills.
Exchanges non-routine information using tact and persuasion as appropriate requiring excellent oral and written communication skills. Must have knowledge of Internet, software applications, and Microsoft packages (word processing, Excel, Power Point, etc.).
EPIC and RedCap experience preferred.
Excellent writing, spelling and proofreading skills required.
Carries out duties and responsibilities with limited supervision. Makes decisions and establishes work priorities on essentially procedure‑oriented operations.
Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills
Classified Title: Program Coordinator Working Title: Program Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Salary Range: $19.82 - $27.26 Employee group: Full Time Schedule: Monday-Friday/8:30am-5:00pm/40 hours Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10002942-SOM Onc Breast and Ovarian Cancer Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.