The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, facility assets, and health and safety. In the pursuit of this mission the office now has an immediate opening for customer-oriented individual to serve as the Stanford Redwood City (SRWC) Building Coordinator
This position will be responsible for supporting the building needs for the School of Medicine occupants at the new Stanford Redwood City campus.
Serve as building coordinator for Stanford Redwood City (SRWC) Discovery Hall.
Provide administrative and logistical support to School of Medicine (SOM) occupants.
Serve as primary point of contact for Discovery Hall building policies and procedures.
Serve as concierge for SOM occupants.
Compose and send out all communication related to building-wide announcements, policies, procedures, events and activities.
Collaborate with SRWC Campus Operations and representatives from other buildings to prepare and send out communication on Campus-wide announcements, policies, procedures, events and activities.
Manage and maintain content related to SRWC Discovery Hall and SOM occupants in University SRWC, SOM and OFPM websites.
Administer meeting room scheduling and access for Discovery Hall.
Manage calendar for Discovery Hall D181 Brazil training room in 1st floor.
Serve as building space coordinator.
Develop and maintain recurring reports/dashboards on building metrics (e.g., number/type of work orders, occupancy, shared services usage, etc.).
Manage SOM shared services for Discovery Hall. Serve as primary SOM point of contact for building office supplies, water point supplies, Cardinal Print, Cardinal Fax, Uber for Business.
Participate in OFPM's continuous process improvement (Lean) activities.
Serve as primary point of contact with SRWC Campus Operations. Follow up and assist in resolving work orders for operational, repair, maintenance, etc. issues. Follow up on queries/issues regarding Cardinal Cafe, Be Well Fitness Center, Parking & Transportation, etc.
Facilitate and assist with building space moves and furniture requests.
Manage Discovery Hall building storage areas and access.
* - Other duties may also be assigned.
Building or facilities work experience.
Experience working with vendors and service providers.
Customer service and/or event planning experience a plus.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.