Stanford's Department of Athletics, Physical Education and Recreation:
Stanford's Department of Athletics, Physical Education and Recreation (DAPER) is the premier intercollegiate athletic program in the country. We are the proud Home of Champions! We lead the nation with 123 NCAA championship titles, completed an unpresented sweep of both the men's and women's Capital One Cups, and brought home the Learfield Director's Cup for 25 straight years. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university's physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism and exemplify a relentless championship spirit.Our actions and staff are guided by the core tenets of the Athletics Department culture, The DAPER Way, which are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.
Are you ready to inspire champions? If yes, then this may be the right opportunity for you!
Stanford University seeks a qualified individual for the full-time position of Assistant Director, Basketball Operations for Men's Basketball.This position will work under the primary direction of the Director of Men's Basketball Operations, with additional reporting responsibilities to the Financial Analyst for Sports Programs.
The Assistant Director is responsible for initiating and monitoring all financial transactions related to the Men's Basketball program.These transactions include advances, reimbursements, other checks, requisitions, journals, p-card transactions, travel card transactions, petty cash and deposits.In addition, the Assistant Director will perform other financial functions for the program such as reconciling and reporting. The Assistant Director will also provide administrative support in all aspects for all program staff.The position must have a clear understanding of university policies and procedures and NCAA regulations to assure responsible decisions concerning the business of an intercollegiate basketball program.
Your responsibilities will include:
Accounting and Finance
Initiate financial transactions for the Men's Basketball program using correct transaction type; incorporate complete business description; use correct account, expense type, approval routing, and tax treatment; attach complete and correct backup information.
Know/learn the business of the Men's Basketball program and anticipate expenses.
Monitor and follow up on transactions with internal and external vendors, DAPER administrators and coaches, University accounts payable, travel and reimbursement, procurement, etc. to ensure all transactions are fully completed in a timely manner. Proactively investigate unusual items.
Resolve problems with vendors, coaches and administrators, central University units, etc. Understand when and to what level to escalate issues.
Assistant Camp Director for Men's Basketball Summer Camp program
Answer questions regarding expense details as requested, including running reports in ReportMart3. Maintain supplemental budget tracking tools as requested by coaches and administrators.
Assist with general analysis of DAPER expenditures, including preparing periodic reports.
Men's Basketball Office
Provide a warm reception, assistance and information to all visitors to the office
Ensure all initial contact is appropriately directed and professionally handled.
Oversee all aspects of office functionality by identifying resources necessary to continue business efficiency of program, including but not limited to maintenance of office equipment and scheduling university ITSS service for all computer or communication related problems.
Provide support to all coaches and administrative staff; support includes but is not limited to screening phone calls and mail, reconciling recruiting expenses, monitoring all business details of program.
Assist Head Men's Basketball Coach with recruiting and travel details
Prepare, monitor and receive officiating fees for game officials; checks must be available on game day.
Implement mailing of game tickets to officials based on officiating schedule received from Pac 12 Office.
Prepare requisitions for visiting team guarantee checks.
Assist Director of Operations and travel agent in all aspects of team travel.
Assist assistant coaches with management of recruiting database.
Provide support to Director of External Relations in all aspects of donor relations.
Update and prepare job descriptions as directed by Head Men's Basketball Coach.
Assist with camp and take an active role in increasing camp numbers
Actively assembly, manage and grow data base of contact information of former players & assist w/ newsletter
Be able to have other responsibilities based on the head coaches' discretion.
To be successful in this role, you will bring:
High School diploma or equivalent and two years' work experience is required
Bachelor's degree is strongly preferred.
Basic understanding of finance and accounting principles.
Understanding of the University's financial systems (Oracle Financials) or other similar systems, preferred
Strong interpersonal skills, good written and verbal communication skills, and a customer service orientation.
Sound judgment and attention to detail in all facets of the job.
Strong organizational skills.
Ability to multi-task and operate in a busy work environment.
Proficiency in Microsoft Office applications, specifically Excel.
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford's intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for insuring that his/her involvement with Athletic Department activities maintains the integrity of the University's reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Why Stanford is for You:
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.