Stanford University, one of Silicon Valley's largest and unique employers, has immediate openings for Administrative Associates to provide administrative support to faculty in the Department of Neurosurgery at the School of Medicine. Stanford's mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment.
Greet, sign in and route visitors to appropriate individuals.
Answer phones and serve as a resource on unit procedures and general inquiries.
Maintain employee and department directories.
Ensure adherence to security by following procedures; monitor logbook; issue visitor badges.
Maintain safe and clean reception area by complying with procedures, rules, and regulations.
Schedule conference rooms and/or permits as appropriate.
Sort and distribute mail. Receive and sign for delivery of packages.
Maintain the general filing system.
Monitor the use of supplies and equipment.
May be responsible for petty cash.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s).
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
Prior experience with on-line medical record system (Epic).
Prior work experience in academic health care setting.
Prior experience with Stanford on-line ordering and financial reporting systems.
Knowledge of medical terminology.
EDUCATION & EXPERIENCE (REQUIRED):
High School diploma or equivalent.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Excellent customer service and interpersonal skills.
Excellent listening and verbal communication skills.
Strong telephone skills.
Demonstrated professionalism, maturity and tact.
Basic computer skills and demonstrated experience with office software and email applications.
Able to work independently with minimal supervision.
Ability to follow through and complete assigned tasks.
Strong organizational skills and attention to detail.
Ability to handle multiple tasks simultaneously.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.