Employment Processes Manager, Mellon College of Science (MCS)-2013997
The Mellon College of Science (MCS) is home to four departments and many programs and research centers that cross disciplines. We approach scientific problems from fresh angles using creative interdisciplinary approaches while drawing on our departmental strengths in the core sciences. MCS faculty members are nationally and internationally recognized for their research in a variety of fields, including polymer science, cosmology, mathematical finance and neuroscience.
We are searching for an Employment Processes Manager to support the human resource operations in the departments of Biological Sciences and Chemistry for faculty, staff, students and visitors. In this role, you will maintain HR policies and procedures for the department ensuring compliance, timeliness and accuracy while maintaining a warm and welcoming service-oriented office. You will manage HR processes for the departments, as well as serve as a key resource and advisor regarding employment matters, and act as a liaison to central CMU Human Resources team. The services managed include: employment recruiting, onboarding, job reassignments, transfers, and separations, job postings, and visa immigration processing.
Core responsibilities will include:
Handles confidential matters such as promotion cases, faculty and special faculty personnel records, as well as RPT cases for faculty. These reports require soliciting confidential information from faculty of other universities and students, compiling this information in Interfolio, using MCS guidelines for submission for approval.
Request position postings to ensure the completion and forwarding of collaborating visitor forms to the appropriate entities, completion and sending of the Work Day checklist to the appropriate person, drafting and mailing of the offer/appointment letters and scanning and mailing to the appropriate Work Day Initiator and Dean's office.
Coordinates foreign scholars and students with obtaining visas as needed, includes requesting appropriate scholar information, completing forms as needed, corresponding with the Office of International Education, and keeping in touch with the scholar to ensure process is progressing and confirming planned start date, etc.
Coordinates with preparation of faculty reappointment, promotion and tenure cases via the Interfolio system.
Coordinates with faculty searches, to include, but not limited to, requesting the position posting, advertising in the appropriate journals, drafting letters to historically minority universities and other diverse groups as are appropriate and mailing to a specified audience, requesting student rosters, drafting and sending emails to student, external and internal referees and tracking the receipt of letters, sending reminders and thank you emails to responders.
Works closely with faculty search chairs in faculty recruiting efforts via Interfolio: send drafted advertisements to chemistry journals/websites; draft/send with approval of committee chair solicitation letter; prepare informational spreadsheet; assist committee chair with scheduling candidate visits; prepare post-hire Faculty Affirmative Action Form report.
Interprets and implements University policies and procedures.
Manages various records, including employment history, and prepares records for relevant periodic audits. The successful candidate will also coordinate internal procedures, and maintain documentation. This position may take on new responsibilities as the departments grow.
Flexibility, excellence, and passion are vital qualities within MCS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
Excellent organizational and planning skills with strong attention to detail.
Strong oral and written communication.
Ability to effectively manage multiple tasks on-time.
Ability to keep and maintain accurate reports and records.
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
Job Function: Human Resources / Payroll
Primary Location: United States-Pennsylvania-Pittsburgh
Time Type: Full Time
Minimum Education Level: High School/GED
Preferred Education Level: Associate's Degree or equivalent
Internal Number: 2013997
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.