Classificaiton: Department: Sub-Division: Salary Range: Appointment Type: Time Base: Work Schedule:
Payroll Technician II
About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position: Under general supervision, the Payroll Technician II accomplishes work with a greater degree and thorough knowledge of all types of payroll and personnel transactions for all employee categories. Processes payroll transactions in the state payroll system PIMS and ERP/HRIS (CMS). Serves as a member of a team, responsible for operating ERP/HRIS, PeopleSoft/Common Management System, (CMS) baseline, and Cal State University Fullerton's (CSUF) custom personnel and payroll processes. As the campus liaison to departmental timekeepers and administrators, the Payroll Technician researches and resolves unique and recurring concerns. Specific responsibilities include, but are not limited to, absence management reporting, temp faculty, time and labor reporting, and retirement plan enrollment. Processes intermittent/hourly and miscellaneous pay, as well as faculty and staff salaried pay. Provides user support and excellent customer service to the campus community. Maintains familiarity with campus processes and practices, as well as state and federal regulatory requirements including, but not limited to, education code, State Administrative Manual (SAM), California government code, the Fair Labor Standards Act (FLSA), payroll policies and procedures (PPM), SCO personnel letters, CO technical letters and executive orders, CalPERS, and collective bargaining agreements (CBA). Work assignments require the application of payroll and personnel regulations and precedent federal laws, educational codes, and collective bargaining agreements. Analyzes and processes documents in CMS Administrator Workforce, Temp Faculty, Time and Labor, and Absence Management mods. Analyzes source documents for accuracy and retirement category including FICA status. Prepares and enters information for special pay transactions into ERP/HRIS (CMS) and PIMS. Processes and analyzes disability transactions for entry into CMS and PIMS. Audits MPC documents and participates on payroll projects as deemed necessary. Other duties as assigned.
Essential Qualifications Two years or the equivalent of experience preparing and processing payroll personnel documents. Thorough knowledge of general office methods, procedures, and practices. Thorough knowledge of, or the ability to acquire quickly, knowledge of the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual, and other information found in state and university administrative manuals and guidelines. Ability to acquire knowledge of the Public Employees' Retirement System Manual, executive orders published by the Chancellor's Office, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to independently identify appropriate payroll applications and interpret complex written policies and procedures not clearly described in available guidelines. Ability to tactfully and clearly explain a wide variety of complex procedures and policies to individuals who have minimal knowledge of pay and personnel related processes and procedures. Ability to review detailed numerical records or transactions and identify deviations from applicable policies or procedures. Ability to trace and correct processing errors, print or type numbers neatly on forms, operate computer terminals for online keying of various payroll/personnel transactions, format computer data, and troubleshoot problem areas. Ability to independently draft and satisfactorily prepare, in final form, cover memoranda and responses to inquiries concerning applications of payroll/personnel policies and procedures. Ability to keep abreast with changes in a wide variety of complex resource materials in order to be in compliance with university, state, federal, and educational codes, rules, and regulations. Ability to independently prepare and reconcile pay and personnel related transaction reports on staffing, classifications, employee deductions, and salary patterns. Ability to read and write at a level appropriate to the duties of the position. Ability to perform arithmetic computations rapidly and accurately.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications Experience with ERP/HRIS, PeopleSoft HR or with related software. Prior CSU payroll processing experience. Experience with State Controller's Office programs such as PIMS, PIP, and CIRS. Experience working with the Public Employees Retirement System (PERS). Experience with applicable state and federal payroll laws. Experience working as a contributing member of a payroll team. Commitment to excellence in the area of customer service and follow up. Ability to take initiative and be innovative when problem solving. Thorough knowledge of Microsoft Office Suite.
*Special Working Conditions Occasional early morning, evening and/or weekend hours
Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
California State University, Fullerton is a major regional university in a vital, flourishing area that includes Orange County, metropolitan Los Angeles and the expanding Inland Empire. The beautiful, 236-acre campus is set in Fullerton in north Orange County, about 25 miles from downtown Los Angeles and about 21 miles from nearby beaches. Cal State Fullerton has more than 37,000 students and approximately 1,800 full and part-time faculty members. The University offers 107 degree programs in eight colleges. Accredited by the Western Association of Schools and Colleges, CSUF is fourth in the nation for the number of bachelor's degrees awarded to minority students and first in California for the number of bachelor's degrees awarded to Hispanics.The University is one of the 23 campuses in the California State University System. Since the campus opened, CSUF has awarded degrees to more than 215,000 graduates. Many are leaders in business, government, education, and the arts.