Administrative Coordinator - Westhampton College - 500501
*FULL JOB DESC. ON UNIV. OF RICHMOND CAREER SITE*
This position provides support for Westhampton College, performing and/or overseeing a variety of student, administrative, fiscal, and staff support activities.
Support for Deans for Student Services
Maintains the calendars of the Associate Dean and the Assistant Dean; makes routine, urgent, and crisis appointments as well as appointments for advisees, committees, faculty, staff, campus partners, alums, family members and guardians, and community members.
Assists with crisis management for students who walk in, are walked over, or call; for reports and calls from concerned faculty, staff, and community and family members, and for transports to the hospital and other health and well-being matters; first point of contact for Student Health and URPD.
Schedules conduct hearings held by the Assistant Dean, assists with scheduling and other Student Conduct Council matters for both Westhampton College and Richmond College; schedules care and concern meetings for alcohol and other drugs with the Associate Dean of Westhampton College, and coordinates all University Hearing Board matters for the Dean of Westhampton College.
Maintains conduct matters within Maxient and in confidential conduct files including:
Sends all judicial correspondence between Dean's office and students and/or families.
Coordinates and sends Dean's List and All A's notifications for the Dean.
Coordinates for the Dean the process for major university awards in the spring.
Administers and coordinates the recommendation writing process of all Westhampton College students for internal and external matters.
Administers and coordinates the transfer process for all students.
Administers and coordinates requests for dean's reports from outside institutions.
Administers and coordinates requests from federal agencies for background checks.
Coordinates fall arrival for students from all three branches of student government for both Colleges.
Provides administrative, logistical, and budgetary support to the Assistant Dean and Dean with programming matters, including TIDE initiatives such as the Connecting Womxn of Color Conference and Café con leche gatherings, as well as community gatherings such as study breaks.
Works with minimal supervision while advising the deans on event administration and execution; reports potential issues, proposes solutions, and makes recommendations for event improvements.
Resolves/troubleshoots problems as needed, exercising good judgment in addressing questions or referring them to supervising dean.
Collects and maintains data on participant information, event registration, ticket sales, publicity, and attendees; provides additional support for other programming matters.
Serves as first responder to questions from family, parents, and guardians, in person, by telephone, or via email;handles routine matters or provides information to deans for higher-level concerns or requests.
Coordinates and prepares travel and expense reports for the Associate and Assistant Deans.
Proof-reads office correspondence, reports, and other documents.
Orders supplies and maintains office inventory.
Shares office coverage and maintenance with other Administrative Staff
Works as part of the Dean's staff to improve the workflow of the office as a whole and to communicate a positive image to students, parents/families/guardians, the community, the public, and other offices on campus.
Contributes to staff meetings, trainings, and retreats in support of achieving College goals.
Other duties as assigned
Strong communication and interpersonal skills; able to communicate effectively with people at all levels.
Demonstrated ability to follow protocols and directions, and to exercise good judgment.
Demonstrated ability to maintain confidentiality and show good judgment in student interactions that can be challenging or complex.
Demonstrated ability in helping to establish workflow and manage interruptions.
Able to contribute independently and effectively as well as part of a well-functioning team, including demonstrating collaboration and relationship-building skills.
Ability to analyze and solve problems independently.
Ability to make administrative/procedural decisions and judgments independently.
Skill in organizing resources and establishing priorities.
Ability to gather data, compile information, and prepare reports.
Excellent records maintenance skills are required.
Ability to create, compose, and edit written materials.
Strong computer skills that includes proficiency in typical Microsoft Office applications with an emphasis on excellent Outlook skills; ability to master University-specific programs for event management and logistics.
EDUCATION AND EXPERIENCE:
High school diploma or GED required; associate's degree preferred; bachelor's degree desired.
3 - 5 years progressive administrative experience. Previous experience in a higher education environment also preferred.
5+ years progressive administrative experience desired.
SALARY STRUCTURE: Pay Grade 4; Salary commensurate with skills and abilities
Internal Number: req1911_1570543848
About University of Richmond
About UR: At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.
UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE