The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Pennâ™s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Assistant Director of Institutional Events
Job Profile Title
Associate Director B
Job Description Summary
This position will create, plan, organize, and manage events that support the goals and objectives of Penn Medicine Development and Alumni Relations. Â Â
The Assistant Director works with the Events Team to manage events and to provide administrative support associated with events. Â Monitors event budgets; develops goals and objectives for events, and helps establish the program for events. The position oversees logistical arrangements including facility and menu negotiations, managing event follow up, and making recommendations for improvements from post event evaluations. Critical to the success of the incumbent is an ability to effectively manage the collection, assimilation, and presentation of event data. The position maintains a close working relationship with Penn Medicine constituents, faculty, staff, and on and off campus vendors. The Assistant Director also serves as the institutional resource for event information and provides coaching and guidance to Penn Medicine staff who are engaged in event planning activities.
Plans and executes institutional and departmental events for Penn Medicine with a focus on events for owned entities.
Plans and executes cultivation and stewardship events in support of Penn Medicine goals and objectives.
Coordinates events across the Health System to ensure that the image and standards of the Dean and CEO are maintained.
Develops and maintains detailed guidelines and protocol for appropriately managing events.Â
Maintains accurate records of events, including purpose of event, vendors, guest lists, etc.
Manages issues related to senior leadership (Dean, President of the University, CEO of UPHS, etc.) attendance at events.
Works with fundraising staff to integrate existing development services into the event process.Â This may include help with identifying guests for an event and follow up with prospects/donors after an event.Â
Develops and implements policies and procedures needed to support the efficient use of institutional event resources.
Supports events at Pennsylvania Hospital and Penn Presbyterian Medical Center Supports all Basser Center related events.
Assist with RSVP process, data management, and mailing list creation.
Bachelorâ™s degree and 1-3 years of experience, or an equivalent combination of education and experience, in alumni relations, special events, or development. 3-5 years of experience preferred. A proven track record in planning and managing special events from conceptualization to production. Experience in health system related events. Experience in dealing successfully with high profile individuals including business or institutional executives. Knowledge of iModules, CVENT, Social Tables, Canva, MyEmma, and Atlas preferred. Excellent interpersonal communication skills, strong organizational skills, and an ability to manage multiple tasks and projects under deadline. Ability to lift up to 50 pounds. Travel, evening/weekend work and valid driverâ™s license required.
Please provide a resume and cover letter for consideration. Please upload all documents in the âœResume/CVâ section of the application prior to submitting.
Job Location - City, State
Department / School
Development and Alumni Relations
$42,953.00 - $77,315.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Internal Number: JR00011220
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.