The Office of Registration and Records Secretary 1, SG-11 Full-Time/Contingent-Permanent Monday - Friday, 8:00 am to 4:00 pm Line #: 00742
Eligible applicants must meet the minimum qualifications listed below. Incumbent is immediately reachable.
Position Summary: The Secretary 1 oversees the daily clerical operations for the Office of Registration and Records. Provides accurate information to students, faculty, staff and other constituents regarding registration, course offerings and college polices.
Functional Contact for the National Student Clearinghouse for student inquiries. Troubleshoots all issues reported from the NSC. Trains and guides student employees with the imaging project. Maintains and updates the department web page. Schedule updates for departments for the roll out of the schedule of classes. Processes in - person registration. Determines eligibility of students to register for courses and to participate in special registration opportunities such as an independent or directed study. Determines if students are eligible for a course overload. Provides students with information that will assist them with selecting alternative courses that apply to the requirements and fit their schedules. Updates withdrawal transactions according to fee schedules and deadlines. Processes enrollment verification and degree verification for students. Processes grade changes and other student record keeping tasks including the review of an individual student's academic standing and updating it appropriately based on the submitted change. Answers non-registration related questions for walk-in and phone customers. Provides front line assistance to students who have questions about the degree audit and or TAP /Excelsior. Responds to student, faculty and staff inquiries. Troubleshoots registration discrepancies. Maintains and updates the department web page. Maintains inventory of office supplies, determines and recommends appropriate ordering of supplies, equipment and other materials as needed. Scans and indexes student records. Reviews indexing of records done by other staff for quality control. Manages all travel scheduling. Remits payment for Program/Conference responses. Compiles, completes, and sends all purchase requisitions to Procurement and Payment within a viable time frame to complete purchases with exterior vendors. Assures that purchase requisitions are accurate with appropriate filing once complete. Maintains the budget for the office, which includes the main state, IFR, work study, BASC, and any other auxiliary accounts. Keeps appropriate records of past purchases, appropriate filing of invoices and bills, manual tracking of all payments within an expense ledger which allows for accurate reconciliation, and completes expense reports for all travel related charges for advisors. Maintains current and up to date inventory on all essential office supplies and material. Assures that orders are completed properly approved vendors. Acts as the primary card holder for the office VISA card (PCARD). Ensures all purchases adhere to the rules and regulations set forth from Procurement. Reconciles statements on a monthly basis, ensures payment is done in a timely manner prior to deadlines, and ensures the card is used in an ethical manner as deemed by Procurement.
Minimum Qualifications: Candidates must have permanent appointment in a Secretary 1 classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Secretary 1 - Full-Time, Brockport location.
How to apply: Please submit your application, cover letter, resume and contact information for three professional references, one being a current supervisor, at jobs.brockport.edu by October 22, 2019.
New York State Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations via email at firstname.lastname@example.org.
Equal Employment Opportunity/Affirmative Action Employer/Diversity Statement We are part of an academic community committed to fostering integrity, civility, and justice. We affirm that the dignity of our Brockport community is protected when free speech, academic freedom and individual rights are expressed within a climate of civility and mutual respect. Striving to learn from each other, we value human diversity because it enriches our lives and it is fundamental to the College's commitment to teaching, learning, scholarship and service leading to student success.
The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.
Founded in 1835, The College at Brockport is a nationally recognized comprehensive public college focused on student success. We are proud of our academic quality and exceptional value. Our 464-acre campus has 67 buildings occupying about one-quarter of the campus, with rolling grassy fields and wooded land. Each year, The College at Brockport awards approximately 25 percent of all bachelor's degrees in the Rochester area, with many alumni staying in Rochester to work or attend graduate school. Our alumni serve in leadership roles in business, government, public safety, health care, the arts, sciences and education.