The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: October 18, 2019
The Contracts & Grants (CGA) Office has campus-wide responsibility for the administration of all federal and private contract and grant funding received by UC Berkeley, which in fiscal year 2018 totaled over $700M. CGA is responsible for supporting the Berkeley campus with fund set up, preparing regular financial reports, ongoing analysis and reconciliation, interpreting policy, collecting reimbursable expenditures through billing and cash draw down, and closing out contracts and grants. CGA manages and coordinates campus-wide audits of contracts and grants performed by Federal and other external auditors, and develops responses to audit findings and corrective actions necessary to resolve audit issues. CGA is also responsible for providing systems, policies, procedures, and training campus-wide to facilitate the management of more than 5,000 contracts and grants across campus.
Under the general direction of the CGA supervisor, the Awards Analysts are independently responsible for assessing and executing the fiscal control, accounting, billing, financial reporting and administrative functions of the most complex grants and contracts awarded by Federal, State, and other agencies for the support of the Berkeley campus research, training, and public service programs. May review transactions for less experienced staff, and serve as a technical expert in a particular area. This position requires the ability to handle higher volume and more complex awards, and conduct research on regulations, and make appropriate decisions based on conducted research. The Awards Analysts work with departments and sponsors who have the most complex and multifaceted awards, those require extensive administration, reconciliation, monitoring, and reporting requirements. Perform the dispositions of overhead recovery during fiscal year. Apply and monitor facilities and administrative (Indirect) costs and management fees. Perform Facilities and Administrative cost reconciliation and allocation at interim as well as fiscal year end. Ability to prepare professional presentations, and provide in-depth training and expert advice to other research administrators in other departments.
Accurately conducts award setup, processes modifications, and administers portfolio: including review award documents for appropriate dates, Sponsor Codes, Catalog of Federal Domestic Assistance (CFDA) codes, reporting and invoicing requirements, restrictions, and agency terms and conditions, setup new award in CGA's system, and coordinate with departments.
Provides post-award financial administration and management for contracts and grants awards in accordance with campus policy and agency requirements. Performs financial reporting, invoicing and analysis: including billing, preparing federal financial reports, analysis and reconciliation of revenue and expenditures, program income and cost share review and reporting, intercampus administration, and award monitoring and compliance.
Responds to inquiries from funding agencies regarding outstanding reports, invoices and policy issues. Monitors financial and budgetary transactions to ensure compliance with Federal Government guidelines - Office of Management & Budget (OMB) Uniform Guidance, University policies, procedures, terms and conditions prescribed by sponsoring agencies, and generally accepted accounting principles.
Assists in providing supporting documents of audits as directed by senior staff.
Conducts award closeout including various reconciliations, follow-up with departments; prepares and submits financial status reports, issues credit memos and transfer credit balance, prepares expenditure summary reports, processes refunds, and excludes unallowable expenditures. Manages significant volume of transactions, and adheres to strict deadlines.
Serves as a backup for other CGA members when needed, and perform other tasks and duties as deemed appropriate by the supervisor or director. Participates in testing enhancements to the CGA system, learns and adheres to the processing and system requirements.
Works independently to administer high volume and very complex awards (contracts and subcontracts). May review transactions for less experienced staff, and serve as a technical expert in a particular area. This position requires the ability to handle higher volume and more complex awards, and conduct research on regulations, resolve difficult problems, and make appropriate decisions informed by research.
Works with departments and sponsors who have the most complex and multifaceted awards, those that require extensive administration, reconciliation, monitoring, and reporting requirements.
Performs the dispositions of Facilities and Administrative cost recovery during fiscal year. Applies and monitors Facilities and Administrative (Indirect) costs and management fees.
Ability to prepare professional presentations and provide in-depth training and expert advice to other research administrators in other departments. Ability to perform LOC drawdowns. Provides advice and counsel regarding sponsored projects administration, including compliance regulations, to department administrators and principal investigators.
Works as a liaison to the Sponsored Projects Office, principal investigators, department, and agency administrators to answer questions, research, analyze, and resolve problems on new, existing, or terminated contract and grant awards. Keeps supervisor and manager abreast of departmental inquiries or problems and agency issues, and escalates to the proper management level in a timely manner.
Develops professional relationships with departments and sponsor representatives.
Attends training workshops to enhance present and future career development, participates in general staff meetings, and contributes to the implementation of special projects when assigned.
Ability to complete all tasks timely and with a consistently high level of accuracy.
Attention to detail, independent judgment, strong organization and communication skills (verbal and written) and customer service focus across broad and diverse subject areas.
Extensive knowledge/experience of compliance regulations in all areas of contracts and grants.
Thorough understanding of contracts and grants guidelines of Federal and non-Federal sponsors supporting research and educational activities.
Ability to review and train less experienced staff.
Ability to serve as a technical expert in the contracts and grants life cycle and compliance.
Ability to accurately manage high volume and very complex awards and departments, and adhere to strict deadlines.
Proficiency with OMB Uniform Guidance; knowledge of Federal Acquisition Regulations and principles of cost accounting standards.
Proficiency working with complex information management systems, including Microsoft Office suite of software and PeopleSoft financial applications. Working knowledge of the Berkeley Financial System (BFS) and CalAnswers reports or ability to learn; ability to learn queries and pivots.
Possesses advanced organizational, problem solving, and customer service skills.
Bachelor's degree in related area and/or equivalent experience/training. Professional certification in research administration, accounting, or related field preferred.
Preferred minimum of 3-5 years of direct experience managing contracts and grants, using applicable financial systems, and applying related policy, accounting and regulatory compliance requirements
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.