Assist the Orchestra Personnel Manager with the administration of the personnel of the Orchestra; application of the master agreement; preparation and maintenance of orchestra payroll and other records; scheduling of musicians; hiring of substitute and extra musicians and coordination of auditions. The Orchestra Personnel and Assistant Personnel Manager serve as a liaison between musicians and management.
Essential Job Functions:
Maintain a friendly and positive environment for the musicians of the orchestra, fostering and encouraging open communication between the orchestra and management.
Assist the Orchestra Personnel Manager to ensure the smooth running of all orchestra services in accordance with the Collective Bargaining Agreement.
Create, manage, and post musician rosters, monthly wind/brass casting sheets, weekly string reductions, and bi-weekly attendance lists. Communicate with wind, brass, and percussion principals and string section point keepers in a timely manner to obtain casting and strings reductions
Provide administrative and operational support to Orchestra Personnel Manager.
Split coverage of orchestra services with the Assistant Orchestra Personnel Manager, ensuring that rehearsals, performances and media services begin and end on time, and proper intermission requirements are met. Announce and document overtime, as necessary. Record attendance at each service and communicate personnel-related information to conductors, as appropriate as well as intermission requirements. Provide backstage support at to the personnel manager during daytime rehearsals at Jones Hall.
Assist with the implementation of OPAS, including liaising with OPAS software personnel as needed.
Coordinate Houston Symphony auditions; oversee posting of audition notices on the Houston Symphony website and advertisements in the International Musician and other media; answer related correspondence; create audition mailings; work with audition committees to formulate audition lists and review applicant resumes and recordings; coordinate music preparation with library; maintain candidate database and scheduling of audition times; work with other operations personnel to reserve facilities and schedule crew to staff auditions; coordinate sign up of musician stage assistants/proctors and record work hours for payment; assist in the execution of audition. Maintain accurate files of Houston Symphony auditions.
Assist with tracking and reporting of electronic media payments made to the orchestra.
Hire substitute and extra musicians as requested by the Orchestra Personnel Manager.
Maintain substitute and extra musician lists. Arrange weekly security clearance for substitute and extra musicians.
Maintain orchestra backstage bulletin board and musician’s informational website.
Work with patron services personnel to manage musician sign-up for complimentary concert tickets.
Assist in updating the musicians’ hotline weekly with current orchestra service information.
Maintain string rotation schedule.
Organize and maintain musician databases.
Assist the Orchestra Personnel Manager to determine and assign/hire musicians for non-orchestra events, including, but not limited to, Audience Development Services, donor or subscriber cultivation, board meetings, education, and pre- or post-concert activities.
Participate in production meetings.
Perform all functions of the Orchestra Personnel Manager in his/her absence.
Perform additional duties as required by the Houston Symphony Society.
Bachelors Degree preferred.
Formal music training or equivalent experience; knowledge of classical music repertoire, particularly instrumentation.
Experience in orchestra management and/or playing in a professional orchestra.
Exceptional interpersonal skills and diplomatic abilities.
Excellent organizational skills and attention to details.
Computer literacy; proficiency with Microsoft Word, Excel. Database knowledge including prior use of OPAS a plus.
Ability to work evenings and weekends, as required.
Internal Number: 0032
About Houston Symphony
Founded in 1913, the Houston Symphony is one of America’s oldest performing arts organizations with a distinguished musical history. The Houston Symphony performs over 170 concerts for more than 350,000 people every year, featuring an innovative and broad spectrum of classical, popular, education and community-based symphonic programming.