The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: October 1, 2019
The Berkeley International Office functions to ensure that all visiting international students and scholars have successful academic and personal experiences during their stay at UC-Berkeley. We provide advising on matters related to a wide array of federal regulations, academic procedures, personal adjustment, and career development. We also support a wide array of academic units through visa processing for students, scholars, staff, and faculty.
This position manages administrative and operational services for the department, provides analysis and creates reports and recommendations to the Director for a variety of administrative functions, including but not limited to Finances, Budget, Purchasing and Human Resources. Manage all department funds. Perform billing, summarizes data, develops supporting arguments, reviews policy for applicability. Creates reports used by the Unit for processing various requests including those related to Employment, Payroll, Purchasing, Recharge, Domestic and International travel. Processes all Financial, HR ,Travel and Procurement related functions in appropriate systems. Undertakes projects and analysis in support of the Director.
Prepares budgets and financials reports, analyzes financial Journals as it relates to budgeting + fiscal year impact. Engages in short and long term financial planning.
Maintains and assures compliance with Campus, federal and departmental policies and regulations.
Run financial reports in CalAnswers, reconcile general ledger and maintain internal spread sheets.
Process payments requests in BearBuy.
Serve as Journal approver and resolve discrepancies.
Monitors and oversees recharge revenue activities. Works closely with unit's financial analyst, develops recharge proposals and conduct annual self-certification.
Confer with Director annually on fee levels for various services in relationship to budget.
Responsible for all departmental procurement activity and reconciliation of all credit card purchases in BFS.
Coordinates with staff expenditures related to unit programs and services.
Reviews and approves travel budgets, approve and submit Travel Reimbursements.
Develop recommendations in order to follow best practices.
Provide HR support in collaboration with Berkeley Regional Services/UCPath. Serves as department liaison.
Assists with unit recruitment efforts.
Coordinates and participates in a variety of human resources activities including employment, classification and ensuring the accuracy and completion of job listings.
Run reports and Maintains internal HR records.
Oversee equipment and facilities. Serve as liaison to Building Maintenance staff. Advise Director regarding unusual operational issues.
Develops and implements procedures for supply inventory and to keep equipment in good working condition.
Manages special events and projects. Ensure annual cyclical activities in the departments are planned and implemented in a timely fashion.
Participates in meetings, including strategic planning, office retreats, and staff development activities. Represents the department as needed.
Chairs the department Emergency Preparedness Committee. Serve as Certified Ergonomics Manager.
Bachelor degree in related area and/or equivalent experience/training
Knowledge of University financial rules and regulations, procedures for budget, accounts, fund management and recharge procedures and/or ability to learn.
UCB Financial experience
Thorough knowledge of financial analysis and reporting techniques.
Knowledge of a variety of administrative operations activities such as accounting, HR, payroll, events planning, basic fundraising processes, risk management planning, contracts and grants regulations and guidelines.
Knowledge of human resources policies and procedures.
Knowledge of common University-specific computer application programs and/or ability to learn.
Ability to use discretion and maintain all confidentiality.
Strong skills in analysis, problem-solving and customer service.
Ability to multi-task with demanding timeframes.
Interpersonal communication skills to include verbal and written, active listening and critical thinking.
Excellent teamwork skills
Strong organizational skills
Salary & Benefits
Annual Salary Range: $67,500.00 - $90,000.00
For information on the comprehensive benefits package offered by the University visit:
Your application should include a cover letter, a detailed resume, and the name and contact information of three references. If you are having difficulty with your application, email email@example.com for assistance.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.