Position Description: UCLA Strategic Communications increases awareness, understanding and support of UCLA's vision, mission, and accomplishments among its many constituencies. A major focus of this department is the formulation and implementation of strategic communications initiatives, plans and events.
The Special Events and Protocol group produces unique events that showcase UCLA's impact and reputation for excellence, highlights powerful stories from the breadth and depth of the university, and promotes experiences that create affinity by allowing audiences to directly interact with UCLA.
The Assistant Event Manager coordinates and manages assigned event components including parking and transportation, audio-visual, rentals, catering, printed materials and event collateral, signage, entertainment, photography, travel, licenses/permits and work with other vendors as assigned. Under the direction of a team of senior managers within Special Events and Protocol, the Assistant Event Manager processes mailings, manages guest registration check-in, performs basic accounting duties including paying invoices, obtaining purchase orders, processing recharges, tracking event expenses, reconciling ledgers, and resolving A/P discrepancies. The incumbent trains staff, recruits and trains volunteers, prepares guest lists, creates event reports, troubleshoots issues on an events database; maintains accurate files, schedules meetings, develops schedules, conducts research, compiles information, prepares written and visual materials and provides event information to the UCLA community and the public in a customer service environment.
Working hours may include weekends, evenings and holidays and light travel is required.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.