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Application Review Date
The First Review Date for this job is: June 21, 2019
Chemistry and Mathematical and Physical Sciences (ChaMPS) is a service region within Campus Shared Services (CSS) - a division of the UC Berkeley Office of the Vice Chancellor for Administration - provides reliable, high-quality integrative administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service.
ChaMPS provides services in the areas of Business and Financial Services, Human Resources/ Academic Personnel Support and Research Administration (pre-award and post-award administration) for the College of Chemistry, the Division of Mathematical and Physical Sciences in the College of Letters & Science, Space Science Laboratory, and several other ORUs.
CSS Research Administration helps UC Berkeley Faculty and Principal Investigators focus on their groundbreaking and world-class research efforts by providing analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors.
Research Administrators are master jugglers. They:
develop and/or oversee research proposals, awards, and transactions in contract and grant management
maintain records in compliance with institutional and research-sponsored policies
manage grant, contract and award administrative work
act as liaisons between departments and work effectively with their external counterparts. Responsibilities
Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
Ensures complete and accurate collection of research administration at all stages of the contract and grant life cycle.
Provides standard financial reports and projections.
Under general supervision, serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of straightforward contract and grant proposals including reviewing RFP and drafting summary of content, gathering data and responding to requests for information; researching and compiling information required; simple proposal budgets.
Prepares support documentation as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office.
With higher-level research administrators, analyzes transactions, expenditures, identifies and resolves discrepancies, creates financial and inventory reports.
Informs higher-level RAs of potential overdrafts and recommends routine action to resolve and prevent overdrafts going forward.
Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and CSS, University, and/or funding agency processes and policies.
Assists in support of audit as directed by senior staff.
Performs other duties as assigned. Required Qualifications
Requires independent judgment and strong organization and communication skills and customer service focus.
Knowledgeable in applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Demonstrated ability on analyze and interpret data. Demonstrated ability to interpret and apply guidelines and policies.
Proficiency working with computer and information management systems. Ability to perform moderately complex financial analysis and customized reporting.
Ability to establish and maintain productive working relationships and partner with other departments in the campus community.
Excellent initiative, organization skills, attention to detail and accuracy.
Ability to participate and contribute as a member of a team in support of unit goals and objectives.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Bachelor's degree in related area and/or equivalent experience/training. Preferred Qualifications
1-2 years' experience in working with student funding, human resources/payroll, contracts and grants, or equivalent related experience. Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this position will be commensurate with experience within the hourly range of $25.86 - $27.78.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.