Classification: Accounting Technician III - Non-Exempt Department Name: Accounting Department Job Number: MB2019-TD2576 Status: Open Until Filled Priority Screening Date: 10/14/2019 Recruitment Status: Apply today! Application Screening Begins October 15, 2019.
Position Description: Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.
As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.
Under the general supervision of the General Accounting Manager, the Accounts Payable Technician performs a wide variety of financial record-keeping duties requiring considerable judgment, initiative, and independence. The incumbent has primary responsibility for providing technical support for the accounts payable function and assists with payroll as needed, using a comprehensive knowledge of financial record-keeping methods, procedures, and practices and a basic knowledge of Generally Accepted Accounting Principles (GAAP).
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Reviews payment requests and invoices prior to vouchering for accuracy and against historical payment information to avoid processing a duplicate payment request. As applicable, ensures payments comply with the terms of the contract and do not exceed the amount of a Purchase Order without proper authorization. Ensures correct account is used. Reports any payment on sensitive equipment and Capital Asset to Property. Audits and reviews documents for accuracy, validity, and adherence to standards and policies. Investigates discrepancies and takes necessary corrective actions.
Cross reviews Control Reports, a grouping of similar vouchers, and runs processes including but not limited to Match Process, Budget Check, and Post Vouchers.
Communicates established university and system wide policies and procedures as well as pertinent state and federal regulations to faculty, staff and the public, including those that require extensive interpretation. Composes correspondence regarding accounts payable and other accounting matters, as needed. Provides good customer service by building rapport with employees and vendors by providing courteous and friendly service.
Assists in expense accruals at year-end for financial reporting.
Compiles data, creates, and maintains more complex spreadsheets used in the preparation and generation of financial reports and/or analysis. Creates, troubleshoots, modifies, runs, analyzes and exports queries.
Creates journal entries and journal uploads, i.e. Business Travel Account, Procurement Card, Palace Office Supplies, and Use and Sales Tax, etc.
Assists in reconciling clearing accounts, such as: Use and Sales Tax, Travel and Salary Advances, Open Items Reconciliation (receivables for travel & salary advances), Travel - Cash Posting Orders, Travel Credit Accounts, and Accounts Payable Obligations (State Administrative Manual 18A reconciliation). Through the Common Financial System (CFS), deducts the proper taxation and pays the tax authorities. Processes tax reporting monthly, quarterly and annually.
Stays abreast of tax law changes that are applicable to Accounts Payable. Through the Common Financial System (CFS), deducts the proper taxation and pays the tax authorities. Processes tax reporting monthly, quarterly and annually.
Provides backup for the Payroll Department as needed to cover extended absences of payroll staff
Assists in other areas of the accounting department, including Travel, General Ledgers, Accounts Receivable, and Cash, as needed, including cross-training and backfill needed of vacancies, and short-term absences. Is a team player to assure that campus and system-wide accounting deadlines are met.
Perform other job-related duties and special projects as assigned.
Knowledge, Skills and Abilities: Knowledge: Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP).
Abilities:Must be able to interpret and apply a wide variety of written rules and regulations; maintain accounting records for funds, programs, or activities involving multiple transactions; compile, verify, and reconcile financial data; work independently; make sound decisions and recommendations regarding accounting activities; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; investigate and resolve errors and discrepancies; and read and interpret computer-generated reports.
Minimum Qualifications: Experience:Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
Education:Any equivalent combination of education and experience which provides the required knowledge and abilities.
Specialized Skills: Working knowledge of accounting practices. Accounts payable experience working with computerized accounts payable systems. Ability to exercise sound judgment, initiative, and independence to achieve results. Excellent customer service skills. Ability to qualify for a fidelity bond. Thorough knowledge of office systems; proficient in Excel and computerized accounting systems. Demonstrated ability to address the essential functions associated with this position including knowledge, skills and abilities identified above.
Preferred Qualifications: Bachelors degree in business-related field. Four (4) years of accounts payable experience working with computerized accounts payable systems. Experience in an educational or governmental environment. Technical fluency with Microsoft Office Suite; G Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft/CMS baseline system or equivalent financial information system; intranet drives; and internet browsers.
Special Conditions of Employment: All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with:
access to, or control over, cash, checks, credit cards, and/or credit card account information; and
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. Ability to periodically work evenings and weekends to meet deadlines.
Compensation and Benefits: POSITIONINFORMATION:
Type of Appointment: Full-time, probationary
Collective Bargaining Unit: Clerical & Administrative Support Services (CSUEU)
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental & vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For more information, visit CSU Benefits R07. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery
CSUMB is a smoke and tobacco-free campus.
CSUMB is an Equal Opportunity Affirmative Action employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
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California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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