The Vagelos College of Physicians and Surgeons Development office (VPS OOD), a part of the Columbia University Irving Medical Center (CUIMC), is dedicated to facilitating relationships that support the vision and mission of CUIMC and VP&S: to advance medical education, achieve scientific breakthroughs, and provide the best possible patient care across a range of specialized departments, centers and programs.
VP&S OOD is seeking a seasoned Development Associate to support the Office of the Senior Vice President (SVP). Reporting to the Director of Development, the Development Associate provides proactive, responsive and effective executive level support to the Senior Vice President, working to advance the fundraising and donor relations efforts of the SVP, Dean, and Board Chair. The Development Associate ensures a professional face of the SVP's operations, efficiency, effectiveness and success, while exercising discretion and judgment in performing a wide variety of duties. He/she will provide high-level administrative support to the SVP and the Director of Development and work closely with faculty, administrators, alumni, senior corporate executives and major contributors (both corporate and private).
The incumbent will respond to scheduling questions and meeting requests directed to the Senior Vice President, conserving the Senior Vice President's time and prioritizing key tasks and issues by using sound judgement to manage meetings and appointments proactively. The incumbent will assist the Senior Vice President by triaging phone calls and email requests, ensuring any necessary follow-up action is completed. The Development Associate represents and supports the positive image of the Senior Vice President by welcoming visitors, arranging room reservations and catering for donor-related meetings and functions, in addition to coordinating the Senior Vice President's transportation, lodging, and processing of reimbursement claims. The role will require competence with Columbia's donor database to conduct basic donor research, access gift documents, and prepare reports on an ad hoc basis.
1. Actively manage the Senior Vice President's calendar; initiate, manage, prioritize, and organize all meeting requests; provide executive-level administrative assistance with the highest levels of discretion and confidentiality; coordinate communications with staff, faculty, and donors; assist in the writing, compiling, and editing of various background materials for internal meetings and donor functions, and ensure the timely flow of information to and from the Senior Vice President's office. 50%
2. Act as the key point of contact with the Dean's Office, ensuring the timely flow of correspondence, information, and meeting materials; preparing acknowledgement letters, and managing the gift agreement processes. 25%
3. Assist the Director of Development with the activities and operations of the CUIMC Board of Advisors by scheduling Board meetings, updating Board materials and membership lists, managing Board contact information, and tracking Board meeting RSVPs with necessary follow-up. 20%
4. Assist with special project and other duties as assigned. 5%
Bachelor's degree or equivalent in education and experience, plus three years of related experience.
Prior experience in basic research, MS SharePoint skills and Advance or similar fundraising database experience preferred. Experience working for a senior ranking member of a management team, managing multiple demands, and changing priorities preferred.
Experience in executive-level administrative support, ideally in a fundraising environment
Excellent verbal, written and organizational skills including the ability to improve upon existing processes and systems
Ability to set priorities and perform in a fast-paced environment
Highly motivated self-starter with excellent judgment and discretion, resilience, with a high level of independent decision-making
Persistent at follow up and follow through, and detail oriented
Advanced Microsoft Office skills including presentation, database and spreadsheet applications
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 503412
About Columbia University
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