Work as part of a multi-disciplinary team to ensure adherence to research study procedures, safety and respect of study participants, and validity of study data for two research protocols.
Responsible for liaising with the Clinical Research Unit team, learning a coordinated study protocol, and assuring quality control.
Recruit, consent, and screen potential participants. Endeavor to make participants feel comfortable, safe, respected, and appreciated during all study-related encounters.
Schedule and perform study visits and with eligible participants, perform pulse wave velocity measurements, collect and process study specimens for delivery to laboratory and storage facilities.
Perform paper and computer record-keeping and collaborate with the Research Program Manager and Data Manager to ensure the viability of study data.
Duties and Responsibilities:
Recruit, inform, and screen individuals who have been referred to the study and obtain written, informed consent from 400+ eligible participants.
Conduct participant study visits, including interviews, specimen collection and processing, pulse wave velocity measurements, and participant remuneration.
Collection, processing, and proper handling of medical specimens; maintenance of corresponding annual certifications.
Learn and maintain protocols for specimen processing and distribution to partner labs and storage facilities.
Direct study record keeping using an online study database (REDCap) that tracks participant contact information, logs all study team contact with participants, houses data collection at study visits and all captured laboratory results.
Utilize the study database and EPIC Hyperspace electronic medical record to perform record reviews for study participants and label, assemble, and prepare kits for research study visits.
Use EPIC Hyperspace electronic medical record to book appointments, create orders, and abstract study data.
Utilize study database to track study enrollment, maintain a shared calendar of study visits, and specimen collection and tracking.
Create reminder letters for upcoming participant study visits using the online study database and mail merge applications, according to study standard operating procedures.
Track participant contact in the form of reminder letters and phone calls using the online study database.
Maintain paper study charts for each participant to house source documentation in support of online database.
Integrate clinical knowledge and understanding of the study protocol to identify important medical issues that arise during CKD Cohort study visits.
Gather pertinent patient medical information and promptly engage the principal investigator to determine appropriate medical resolution, when necessary.
Work daily with CRU study team members to ensure proper reporting of study visit and reinforce study protocol procedures.
Work with the study Research Assistant and Research Manager to ensure proper QA/QC procedures.
Review laboratory data entry in coordination with the study data manager.
Perform data entry of laboratory testing results into the online study database.
Notify the study data manager and/or study PI of any problematic or missing lab results.
Work closely with the study Research Assistant and Research Manager.
Guide the Research Assistant regarding protocol questions and proper study procedures.
Closely follow established study protocols to ensure viability of study outcomes.
Report any protocol deviations to the Research Manager, as appropriate; record the deviations in the study online database.
Collaborate during study team meetings with the Principal Investigator, Research Manager, and data manager.
Report on study progress and work with the study team to identify and resolve potential barriers to study outcomes.
Direct protocol development and collaborations with the CRU staff at the Bayview campus for completion of carotid imaging for study participants.
Amend standard operating procedures as needed, drive the visit scheduling, coordinate with patient services to obtain transportation for participants, direct participants, provide remuneration, and act on any incidental findings reported by the imaging staff.
Handle and distribute petty cash to study participants.
Log the withdrawal and disbursement of petty cash on the appropriate logs and petty cash vouchers.
Responsible for the safe handling and logging of petty cash, in conjunction with the petty cash custodian.
Receive and execute any additional study-related needs as determined by the study team and principal investigator.
Support and learn additional research protocols in development with the study team. Ability to cross-train and expand duties, as needed.
Requires bachelor’s degree and some related experience.
Additional education may substitute for some experience, and some additional experience may substitute for some education, to the extent permitted by the JHU equivalency formula.
Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits equals 1 year of experience. For jobs where equivalency is permitted, up to two years of non-related college coursework may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, Experience, and Abilities:
Interaction with program staff is frequent and the ability to work well as a member of a research team with a high degree of self-motivation is required.
Professional interaction with interagency and intra-agency staff is a regular component of this position.
Comfort in a clinical environment, including experience with electronic medical records, preferred.
Excellent writing and interpersonal communication skills, particularly for communicating with a wide variety of individuals from study participants to administrative personnel, experienced clinicians, and physicians.
Ability to follow study guidelines as established by research protocol.
Applicants should feel comfortable working with a diverse group of people.
Classified Title: Research Program Coordinator Working Title: Research Program Coordinator Role/Level/Range: ACRO40/E/03/CD Starting Salary Range: $16.26 - $22.35 per hour Employee group: Full Time Schedule: M-F 8:30-5pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 60000551-SOM DOM ID HIV Outcomes Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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