Temporary Administrative Assistant - Cornell Lab of Ornithology - Ithaca NY
College of Agriculture and Life Sciences
Located in the Imogene Powers Johnson Center for Birds and Biodiversity in the 220-acre Sapsucker Woods sanctuary, the Cornell Lab of Ornithology (the Lab) is the world's leading resources for conservation, research, education, and citizen science focused on birds. The Lab is a vibrant unit within Cornell's College of Agriculture and Life Sciences (CALS), where several full-time faculty teach undergraduate courses, advise graduate students, and manage world-class, mission-driven programs. Our management and staff are committed to the highest standards of ethics and excellence in entrepreneurs and managers for the business and non-profit sectors, and conservation-minded citizens for the United States and beyond.
The Lab is seeking a temporary services professional to serve as a member of the Lab's administrative team. Under general direction of the Administrative and Financial Operations Manager provide confidential program and administrative support as needed for multiple program areas. This includes but is not limited to coordinating complex travel arrangements, travel reimbursements, event support, shipping/receiving/distributing mail and packages, invoice processing, purchasing supplies and materials, and providing general program support for staff, faculty, and students as needed. This may include supporting the Lab's special events and may require work on weekends, early mornings, and/or evenings.
Must be able to accomplish all tasks with a high degree of judgment, tact, confidentiality, and diplomacy while fostering a safe and inclusive working environment for all.
This is a full-time, 39 hours per week, 6 month temporary position. Position will begin September 1, 2019 and is located in Ithaca, New York.
Formal training beyond a HS Diploma of 1 to 2 years, 2 years college coursework, or Associates Degree. At least two years administrative experience.
Highly capable of working with office computer systems and software such as Word, Excel, PowerPoint, FileMaker Pro/Access and Outlook.
Must have excellent customer service skills and demonstrated ability to serve and communicate with a broad range of people.
Attention to detail, time management, and organizational skills are critical.
Ability to successfully handle multiple projects and priorities with the ability to change direction/tasks quickly.
Demonstrated history of reliability and the ability to maintain confidentiality.
Experience that demonstrates sound judgment, creativity, and problem-solving skills.
Must have the ability to work well within a diverse team of professionals and work independently while supporting the efforts of an overall team.
Must be able to work evenings and weekends when necessary. Must pass PCI compliance certification.
Bachelor's degree with five or more years related experience preferred.
An interest in birds and biodiversity along with advancing the cause of scientific conservation and the Lab of Ornithology's mission of applying research to interpret and conserve the earth's biological diversity.
Knowledge of Cornell accounting systems and policies.
working in scientific research organization and/or academic setting.
Experience providing administrative support for college students or postdoctoral associates.
Fluent in English and Spanish language preferred.
Cornell provides great benefits that include professional development, access to a plethora of wellness programs, employee discounts with local and national retail brands, health care options to choose from, generous paid leave provisions: 3 weeks of vacation, 12 holidays (including end of year winter break) and superior retirement contributions.
Cornell has also been nationally recognized as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
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Visa Sponsorship is not available for this position; not eligible to apply.
Relocation assistance is not provided for this position.
University Job Title:
Temp Serv Prof
No Grade - Hourly
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