Organizational Area: Academic Affairs: Research & Innovation - Research Policy, Analysis, and Coordination (RPAC)
Location: Oakland, CA
Posting Salary: Recommended hiring range of $95,000 to $108,000. Commensurate with experience.
Position Summary: Uses advanced research administration concepts to independently manage a diverse scope of transactions, including highly complex issues and negotiations. Establishes, maintains, and oversees the contracts and grants enterprise at the UC Office of the President ('UCOP' or 'OP'). Reviews and guides others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and related transactions to ensure compliance with institutional and sponsor policies and regulations. Works independently to assess, analyze, negotiate and draft complex multi-faceted grant, contract and subcontract transactions. Expected to have delegated signature authority for contracts and grants. Expected to review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems.
Provides systemwide analytical support in the development, implementation and coordination of policies and guidance related to the conduct of research and/or sponsored projects award compliance. May lead or assist in the negotiation of systemwide master and template agreements. Provides both OP local and UC systemwide support to constituent groups such as non-profit and State negotiators, and other research administrators. Provides instruction and guidance to less experienced staff.
Special Conditions of Employment:
Other Special Conditions of Employment:
Successful completion of a background check is required for appointment to this critical position.
Job Close Date:
Provides guidance and counsel on a variety of highly complex pre- and post-award research administration matters to UCOP principal investigators, senior departmental administrators and less experienced department staff. Leads education, training, and outreach activities related to research administration for UCOP departments. Applies expert knowledge of contract and grant concepts, federal/state regulations, and UC policies to review grant or contract proposals budgets and awards of varying complexity, obtains / verifies / maintains necessary compliance approvals. Maintains professional relationships with sponsor representatives to develop detailed understanding of funding opportunities, needs and requirements. Advises PIs, department administrators, and less experienced staff about needed changes to proposals and/or compliance implications. Reviews and approves final proposals for submission to extramural sponsors, including budgets and other required documents. Approves submission of pre-award update information requested by sponsor representatives before issue of awards.
Job Requirements Bachelor's and/or Master' degree in related area and five years' progressively responsible experience working in public policy analysis and/or research administration (preferably in a university setting); and/or equivalent experience/training.
Demonstrated interpersonal skills and customer service orientation to establish and maintain positive collaborative working relationships with a broad range of constituents, including University researchers and administrators, and extramural sponsors, across broad and diverse subject areas.
Outstanding oral and written communication skills to articulate ideas and effectively explain complex information clearly, understandably, in a logical manner and sequence, using appropriate language, grammar and style, to a wide range of audiences; active listening skills. Ability to interpret policy for others.
Excellent judgment, and analytical, decision-making and critical thinking skills. Ability to correctly identify real and potential problems, advise and alert colleagues/managers, and propose effective resolutions.
Ability to manage complex transactions and advanced knowledge/experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements. Proven experience and demonstrated ability to critically evaluate agreements and work effectively with all appropriate parties to negotiate acceptable terms and conditions in accordance with relevant University policies.
Maintains advanced knowledge of and ability to interpret and apply sponsor and University policies. Full knowledge and understanding of: Federal Acquisition Regulation, Code of Federal Regulations, and applicable regulatory compliance requirements in all areas of research administration; contract law and legal principles; and UC related policies, including intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts.
Extensive ability to analyze program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Strong organizational skills to effectively prioritize and manage multiple assignments and large number of requests for information and assistance, while meeting tight deadlines.
Highly self-motivated with demonstrated ability to maintain independent judgment and initiative to work independently to proactively to achieve results, as well as ability to work collaboratively and productively. Required
Meticulous attention to detail as demonstrated by regularly verifying all work thoroughly to ensure accuracy.
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.