Administrative Assistant - Public Health & Community Service, School of Dental Medicine - (19001795)
This is a part-time, benefits eligible position at 17.5 hours per week.
The Department of Public Health and Community Service at Tufts University School of Dental Medicine (TUSDM) coordinates and oversees community-based outreach and service activities of the school and is responsible for curriculum and programmatic areas related to: public health, community service learning, research methods, interprofessional education, health promotion/disease prevention, geriatrics and epidemiology. The Department's Community Service and Learning Externship (CSLE) Program, for nearly 40 years, has been instrumental in expanding student training under a mandatory five-week "externship experience" in one of 30 facilities across the country to gain added clinical understanding through the provision of care to individuals whose access to care is limited. Opportunities are available to provide services within community health centers; and special needs, military, veteran, and prison facilities.
Under minimal supervision, the Administrative Assistant or Administrative Coordinator provides advanced administrative support and communications for the department, particularly the CSLE program. S/he will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. S/he will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation. S/he will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.
Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
Ability to quickly learn and apply new technology solutions.
Organizational, interpersonal, communications and time management skills.
Ability to exercise discretion, interact effectively with people at all levels and from diverse backgrounds, diplomatic and professional.
Maintain professional, collegial environment and relationships.
Able to balance work effort on multiple projects simultaneously.
Able to work with frequent interruptions and multi-task.
Strong attention to detail and ability to meet deadlines.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Primary Location: United States-Massachusetts-Boston
Job: Administrative Support
Organization: Public Health & Comm Service
Employee Status: Regular Schedule: Part-time
Job Posting: Sep 11, 2019, 5:16:07 PM
Internal Number: 19001795
About Tufts University
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.