Community College of Philadelphia is dedicated to promoting a work environment which attracts and retains talented and diverse faculty and staff, and which challenges each of us to achieve at the highest level while contributing to the mission of the College. We value and support a culturally diverse and intellectually dynamic community to prepare our students for global citizenship. Join us as we transition from our first 50 years into the next and build upon a legacy that will impact the city of Philadelphia and beyond.
Community College of Philadelphia is seeking to fill an Office Administrative Associate position. Reporting to the Coordinator, Records Maintenance and Archiving, the Office Administrative Associate performs a full range of duties related to document imaging, record retrieval and archiving, and data entry for student academic records. This position requires the ability to exercise sound judgment and resolve problems that are central to the recording, storage, and maintenance of records pertaining to current and formerly enrolled students. The scope of work involves document imaging assistance for all Enrollment Management and various other departments.
For a complete position description, and to apply online, please visit our career site at jobs.ccp.edu, or click the “Apply” button.
Community College of Philadelphia recognizes that our employees are important and vital to our success. We offer a high-quality, comprehensive program of benefits, which represents an important component of total compensation.
Our benefits include:
Medical, dental and prescription drug plans for employee and all of their eligible family members
College-paid life and disability insurance
College closes for Winter Break the week between Christmas and New Years and for a week in March for Spring Break
Tuition remission (for classes at the College)
Forgivable tuition loan (for classes at any accredited academic institution)
403(b) retirement plan with 10% College contribution
Healthcare and Dependent Care flexible spending accounts
College operates on a 4-day work week during the summer months
Paid vacation plus holiday and personal time off
Community College of Philadelphia is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
• High School diploma or its equivalent (e.g. GED) required.
• Minimum of five (5) years of related experience in an administrative or clerical support position required.
• Effective communication (oral and written) and interpersonal skills in all media (phone, face-to-face, and email) required.
• Demonstrated strong organizational skills in setting priorities and the ability to apply sound time management techniques required.
• Data entry proficiency required.
• Ability to lift or move materials weighing up to 25 pounds required.
• Ability to maintain confidentiality in the handling of information, records and data required.
• Ability to travel to regional campus locations, as needed, required.
• Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.
• Associate's degree from an accredited institution of higher education preferred.
• Experience in a document imaging environment preferred.
• Previous work experience in higher education preferred.
• Familiarity with imaging technology programs preferred.
• Basic computer skills in MS Word and MS Excel preferred.
• Previous experience using the Ellucian Banner system is preferred.
• Knowledge of FERPA (Family Educational Rights and Privacy Act of 1974, as amended), Veteran's Administration, Title IV, PA Act 48, 114 and 335 regulations preferred.
Community College of Philadelphia is the largest public institution of higher education in the City. Since 1965, over 500,000 students have passed through our doors seeking associate's degrees, certificates, improved workplace skills and lifelong learning. Many of our degree students transfer to four-year institutions while others seek employment in the Philadelphia region. Over 90 percent of our graduates remain in the area and seek employment, strengthening our local economy and workforce. Local businesses look to us to provide workplace training to keep their workers skilled and their companies competitive.
We offer over 70 degree and certificate programs in art, science, business, technology and liberal arts. Many of our students have hectic schedules, and we know how to accommodate every type of learner. Classes are held during the day, in the evening and on Saturdays at the Main Campus, our three Regional Centers and at neighborhood sites throughout the City. Distance education classes are also available.