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Department: 480501 - HR University Temporary Services (UTS)
Location: Raleigh, NC
Essential Job Duties:
This position is responsible for auditing and processing PO vendor invoices for payment using the two-way and three-way match. Researching discrepancies between vendor invoices, purchasing order and receiving. Auditing and processing all credit memos for open purchase orders. Maintaining accurate fund balances as multiply payments are processed. This position is responsible for auditing and approving payment for small purchase vouchers. Communicating payment status and responding to inquiries from campus and external vendors. This position is responsible for communicating University State Budget policies, procedures and guidelines to campus bookkeepers and external vendors.
This position serves as the lead processor for purchase order invoices.
Additional lead responsibilities include:
Run purchase order queries in the Financial System to determine the status of all purchase orders with receivers but not vouchered. Contact NCSU department and external vendor to request an invoice for payment.
Monitor purchase order documentation in the Onbase Imaging System. Access the imaging system and confirm that the images are attached to the correct purchase order voucher.
Identify and assist with documenting the reporting of year-end accruals for purchase order invoices processed in July for June activity.
Analyze, audit and process purchase order invoices that are unique, out of the norm and require advanced knowledge of policies and analytical skills (examples: prepayments, trade-ins, discounts, large equipment purchases, multi-year purchases, leases and moving expense).
Monitor account codes for purchase order invoices especially capital asset purchases.
Assist with training new purchase order invoice employees.
Backup to the Foreign Currency/Credit Processor position.
Backup to the Manager of the Purchase Order Invoice Processing area.
Assist Assistant Controller with special projects and purchase order invoice processing.
Excellent oral and written communication. Good customer service skills. Highly organized.
Microsoft Word and Excel experience.
Experience using and working in a computerized environment/web application.
Ability to review, audit and process accounts payable invoices and travel reimbursements for payment.
At least five years of accounts payable and/or invoice processing experience.
Experience using an online accounting system.
Prefer experience using PeopleSoft Procurement/Payables.
Ability to analyze and resolve invoice and travel problems independently and consistently.
Ability to read, interpret and consistently apply policies, procedures and guidelines.
Must have the ability to work in a high volume environment and have the ability to prioritize work assignments.
Required license or certification:
Position Number: 48NN49
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or firstname.lastname@example.org. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
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