Administrative Assistant/ Verizon Minority Program California State University, San Bernardino
Overview Employment Status: Temporary, non-benefited, non-exempt position through June 30, 2020 (position may be renewed annually based upon available funding, availability of work and satisfactory job performance).
Salary: $15.00 - $20.00 per hour.
Work Schedule: 8 to 10 hours per week. Flexible Schedule, can work within the applicant's schedule.
Closing Date: This position will remain open until filled. Typical Activities Under the general supervision of the Verizon Innovative Learning project directors, the incumbent will perform general secretarial/clerical duties for the Verizon Innovative Learning project. Responsibilities include but are not limited to:
Maintain electronic and physical files
Assist with conference/event planning and execution
Assist in the preparation of reimbursements and university forms
Prepare independent contractor stipend paperwork
Prepare requisition forms for purchase
Create printing jobs
Create expense reports with accompanying spreadsheets
Schedule and set up conference calls and meetings
Attend conference calls/meetings and record minutes to be sent to participants
Create online surveys/polls
Incumbent will perform all other duties as assigned
Applicant must possess a high school diploma or equivalent (Bachelor's degree is preferred) and minimum of 1 year of relevant experience.
Applicant must have highly effective oral and written communication skills with knowledge of correct English, grammar, spelling, and punctuation.
Applicant must be able to perform job duties with minimal direction.
Applicant must be able to think creatively to resolve issues.
Applicant must possess thorough knowledge of office methods, procedures and practices as well as working knowledge of standard office software such as Microsoft Word, Excel, and Outlook.
Must have the ability to navigate the internet, handle confidential and sensitive information, and have experience in operating a duplicating machine, fax machine, and scanner.
Applicant must have the ability to work cooperatively with a diverse group of people, exercise sound judgment, determine priorities, complete assigned projects in a timely manner, and work well under tight deadlines.
Experience in a college or university office setting preferred.
Financial work experiences preferred.
Strong preference will be given to applicants fluent in Spanish.
UEC is an EOE - Minority/Female/Disability/Vets.
The selected candidate must successfully pass a thorough background investigation including a criminal history check prior to appointment.
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.