Reporting to the Director of HR, the Academic Affairs Manager will be responsible for managing the day-to-day academic affairs functions of the Department of Pathology and Cell Biology. The incumbent will be responsible for the preparation and processing of divisional faculty, research, and staff hires for the Department. The Department of Pathology has over 300 full-time and part-time faculty, and fellows. The must be to manage the appointment, reappointment and credential every year of faculty and researchers. The manager will serve as the direct liaison within divisions in Pathology, external departments, The Vagelos College of Physicians and Surgeons, and University central offices to provide HR/Faculty Affairs support.
Will manage the academic affairs process by working with divisional faculty chiefs, directors, and central Faculty Affairs Office to coordinate and process all faculty, research and staff hire which may include immigration affairs, graduate medical education, New York-Presbyterian Hospital, and other critical offices. Examples include: hiring procedures, staff associates PCFs, affirmative action journal ads and clearance forms, leave of absence requests, resignations, fourth-year extensions, and affirmative action waiver requests, tenure and promotion process.
Manage all aspects of onboarding a faculty position. Work directly with the divisions to secure position description, pre-approvals and credentialing information to begin the onboarding process, which includes managing the NYP-Medical Staff Office process. Will provide constant communication on status of appointments and will work together with central offices to secure a timely hire of faculty and research staff.
Work to prepare and process job descriptions for posting. Help with recruitment coordination an onboarding process directly with divisional faculty and hiring managers. Coordinate the preapproval process or OFA-RAPS posting process.
Residents and Fellow New Appointments:
Manage all aspects of university and hospital appointments, including, affirmative action clearance, immigration and visa documents, collection of vital documents including license, board certification and ensures that applicant completes all documentation required for appointments. Delays in the process could negatively affect departmental finances and operations. Work closely with the residency coordinator to help streamline the process for hiring of fellows and residents. Responsible for providing oversight as it relates the University onboarding of these individuals.
Manage the annual reappointment of all full-time and part-time faculty and fellows to the University, as well as biannual reappointment to the New York-Presbyterian Hospital. Also ensures that annual health assessment and yearly compliance requirements are completed both those required by NYPH as well as those required by the university.
Maintains database of all appointments in and procedures and formulates reports and lists to be used by the Chairman and his/her Senior Staff. Will also be responsible for maintaining electronic address lists for the department to be used to communicate with faculty and fellow via email.
Promotions and Tenure:
Responsible for co-managing the tenure and promotion process of faculty with the Department's Chair office.
Assist with faculty salary benchmarking and analysis. Responsible for drafting memorandum of agreements (MOAs) on the behalf of the department. Assist the Chair's office the writing of appropriate letters of communication pertaining to faculty affairs on the behalf the Department. Assist the Director with handling high-level faculty affairs issues such as investigations, employee relations, and process improvement.
Other duties as assigned. Will provide cross cover the Manager of Human Resource operations in their absence.
Requires bachelor's degree or equivalent in education and experience, plus four years related experience.
Master's Degree with a major in Human Resources, Labor Relations, or Business Administration preferred. Preference is given to candidates who have academic center experience.
MSWord, Outlook, and Excel - proficient.
Possess excellent interpersonal skills, oral, and written communication skills; ability to prioritize assignments. Must be detail-orientated while able to handle multiple tasks.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 502422
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.