Business Title: Overseas Resource Center Administrative Associate Division/School: Vice Provost for Student AffairsDepartment: Bechtel International Center Schedule: Part-time Non-Exempt (50% FTE) Monday-Friday 4 hours per day
Are you looking to grow in the field of higher education, especially in the area of scholarships and fellowships? The Overseas Resource Center (ORC) has an opening for a half-time ORC Scholarship Administrative Associate position. This role will provide administrative operational support to the Overseas Resource Center Manager and staff regarding scholarship services. Some of the scholarships for overseas research and study abroad that are administered through our office include: Rhodes, Marshall, Fulbright, DAAD and many more. About the Overseas Resource Center at Bechtel International Center:
For over three decades, the Overseas Resource Center (ORC), part of Bechtel International Center, has served as the office on campus that advises and administers overseas scholarships. The ORC works with undergraduates and graduate students, post-docs as well as recent alumni pursuing scholarships for study and research abroad. Your Responsibilities:ADMINISTRATION
Review and process documents and forms such as scholarship applications for completeness, track files for follow up and distribute for review.
Assist with administration and answer general questions on overseas scholarships as well as provide advising support for Fulbright Grants.
Coordinate and organize scholarship selection committee panels.
Collect, gather and validate data, prepare basic reports.
Update deadlines and scholarship/fellowship materials.
Manage complex scholarship databases and maintain record keeping systems daily (including Excel, webforms, Box, and other web-based platforms.)
Assist with outreach and publicity of scholarships (newsletters, posters, other media channels and outlets.)
Manage mailing lists, draft communications to students, departments, stakeholders.
Help maintain ORC website.
Take passport photos, handle transactions, and order photo materials as needed.
Oversee International Student Identity Card (ISIC) production, payments and deposits, act as liaison with vendor.
Assist in training and supervising student assistants.
* - Other duties may also be assigned
To be successful in this position, you will bring:
Associates degree and one year of relevant experience, or combination of education and relevant experience
Basic computer and office administration skills
Strong verbal and written communication skills
Customer service skills
Ability to learn compliance with legal, financial, and university policies and external regulations
In addition, our preferred requirements include:
Advanced technical skills and demonstrated experience with Microsoft Office, office software, webforms, email applications, intermediate or above Excel skills
Some study abroad experience or international living
Strong writing background, academic familiarity, and some research experience
Excellent interpersonal skills
Experience working with people from diverse backgrounds
Quick learner and collaborative team player
Ability to prioritize, multi-task, and handle frequent interruptions
Ability to use Mac computers (desktop, laptop) and Apple products (iPad, etc.)
Demonstrated success in following through and completing routine tasks as well as working under pressure to meet deadlines in a face-paced environment
Strong organizational skills, accuracy and attention to detail
Sharp proof reading and editing skills
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.