About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: August 20, 2019
Departmental Overview The School of Public Health (SPH) is a large and complex professional school at UC Berkeley, with a mission to improve population health, especially for the most vulnerable, through interdisciplinary collaborations, preeminent education, and transformational research.
The School is comprised of six academic divisions and 30 research centers and programs, with over 200 faculty, 120 academic/research staff, 155 management/professional/ administrative staff, and 285 student researchers/instructors/workers. The School offers a core MPH degree with nine areas of study, along with five MA and MS degree programs, a DrPH and five PhD degree programs, and five concurrent programs with other UC Berkeley schools and colleges; in addition, the School offers a joint degree with UC San Francisco. The School launched UC Berkeley's first on-line degree program in 2012 and is rapidly expanding the program to reach a wide range of domestic and international audiences through online degrees, certificate programs, and executive education. The School enrolls approximately 575 graduate students per year, as well as educating roughly 440 undergraduate students through an upper-division public health major. The School's more than 13,000 graduates can be found working throughout the world, in both the public and private sectors.
The UC Berkeley Superfund Research Program (SRP) administration, directed by SPH Professor Martyn Smith, comprises 6 research projects, 5 supporting cores. and 3 administrative supplements led by Principal Investigators (PIs) in SPH as well as in departments across campus The SRP Research Center is funded by a grant from the National Institute of Environmental Health Sciences. This position reports to the SRP Director and involves pre-award and post-award research grant administration for the SRP including compliance with regulations, terms and conditions, and financial management and reporting, in coordination with project and core PIs and staff.
Responsibilities FINANCIAL MANAGEMENT and BUDGET OVERSIGHT
Oversee and track SRP's annual budget for SPH-based Principal Investigators (PIs) and PIs on projects and cores in other departments in coordination with their RAs. Oversee and track budgets for non-SRP grants and contracts.
Use BFS to prepare, process, and track invoices, purchase requisitions, service order requests, and authorizations, as well as supplies and equipment expenses. Audit vendor invoices.
Support financial and contractual aspects of meetings and events, including venue selection and logistical support, travel and lodging for government and non-government attendees, and catering. Use entertainment and travel systems to process reimbursements.
Review and approve financial data and transactions and ensure prompt payment of invoices and reimbursements.
Ensure that charges match the approved operating budget. Research and resolve discrepancies, and make corrections. Process necessary adjustments. Ensure that accounts/funds balance and that back-up documents are maintained.
Monitor financial processing functions which may include Accounts Payable, Accounts Receivable, Cashiering and Collections.
Reconcile general ledger against BAIRS reports, BFS data, and vendor invoices.
Implement reconciliation reports for internal reporting.
Document procedures for financial activities. Assess, recommend, and implement changes as needed to ensure financial processes maintain compliance with federal and state requirements and internal financial/audit policies.
PRE and POST AWARD CONTRACT and, GRANT MANAGEMENT
Serve as liaison with Berkeley Regional Services (BRS) in preparation and submission of grant proposals and for ongoing grant reporting requirements.
Work with BRS, SRP staff and grant sub-awardees to facilitate pre-proposal, proposal non-competing renewal, grant carryover and competing renewal preparation and submission process to ensure compliance with UC and agency announcements, policies, restrictions, and deliverables.
Work with SRP staff, sub-awardee staff and BRS to prepare budgets for proposals and reports (annual closeout and budget, annual Research Performance Progress Report, carryforward, administrative supplements, subawards) in accordance with University and Agency guidelines and analyze agency requests for budgetary clarification. Budgetary needs include. Work with BRS to perform fiscal closeout for terminated funds.
Serve as liaison between SRP Director, Principal Investigators, Sponsored Projects Office and funding agencies to ensure the establishment, negotiation, and administration of contracts, grants, subcontracts, sub-awards and the implementation of consultant agreements, in coordination with the Financial Accounting Office.
Formulate monthly operating budgets, proposal budgets, expenditure projections, analysis of financial data, and forecasting to ensure the director, principal investigator(s) and sub-awardees meet financial obligations. Develop cost projections and multi-year operating forecasts to ensure long-range funding.
Develop internal operating policies and procedures for operation of multiple research efforts in compliance with University, Agency and governmental funding sources. Implement and maintain policy and procedural updates.
Set up and maintain active fund files. Create and manage chartstrings and approve transactions on chartstrings in various campus systems.
Develops, prepares and submits customized reports to internal and external customers and departments including collaborating institutions and to state and federal agencies as necessary.
Prepare personnel actions (e.g., extensions, fund changes, effort changes) for career, limited appointment, postdoctoral appointments (including visiting scholars) and student staff. Enter and approve GSR appointments and enter and approve fee and stipend awards. Determine the funding source of salaries.
Work with the appropriate campus offices to resolve complex personnel processing problems.
Manage FSREP and Summer salary for principal investigators and manage associated funds.
Review Effort Reporting in the Effort Reporting System.
Enter personnel funding entries and retro direct in UCPath.
Work with business contracts office to prepare and submit contracts with external and state entity partners.
Work with staff and external customers to set up budgets for contracts.
Ensure that contracts meet the UC policies and requirements and resolve issues with contracts such as re-budgeting or re-negotiating.
Thorough knowledge of financial processes, policies and procedures.
Knowledge of financial data management and reporting systems and experience in financial analysis, and planning.
Demonstrated experience in proposal preparation and meeting grant reporting requirements.
Experience with grant administration, payroll, and personnel.
Must be proficient in use of Microsoft Office and common desktop/web applications.
Demonstrated organization skills to meet competing deadlines and manage multiple activities.
Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making; ability to develop original ideas to solve problems.
Demonstrated ability to work independently or as part of a team, organize work assignments, establish priorities, develop appropriate recommendations and solutions, and ensure completion of multiple projects to meet all deadlines.
Leadership skills to provide guidance, coaching and mentoring to professional and support staff.
Ability to interact effectively with a diverse population of students, staff, and faculty.
Knowledge of UCB accounting, financial analysis, payroll, and personnel policies and systems including travel policies and procedures or the ability to learn.
Knowledge of UC policies and procedures or the ability to learn.
Salary & Benefits The annual salary range of the position is $76,000 - $88,200, commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Other Information This is a part time position at 60% FTE.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.