The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.UW's Department of Radiology has an outstanding opportunity open for a Temporary, Part-Time Program Coordinator. The Program Coordinator contributes to the growth and success of the Department by executing its mission and vision. The Program Coordinator (PC) is responsible for general support to the Interventional Radiology section within Radiology.Essential Duties & Responsibilities (Other duties may be assigned to meet business needs.)Major duties and responsibilities:General Program Duties*Perform complex specialized administrative duties in support of the Division Faculty Members and Interventional Fellows and medical Staff*Prepare reports are requested by directors- departmental and fellowship*Compose correspondence, printed materials and special releases related to the program*Use word processing, email, graphics, web design, statistical, spreadsheet, and or database software as required to meet responsibilities*Travel arrangements: submit all travel, personal and education reimbursements*Event planning (Banquets; IR Review Course- continuing Medical Education (CME); coordinate arrangements for specific program activities*Leave reports and reconciliation*Project, monitor, maintain and initiate expenditures on program budgets and FEAs for all faculty and fellows*Coordinate efforts for presentations for all faculty, using PPT, Publisher and other appropriate programs. Yearly publication of VIR Handbook pertinent only to VIR*Maintain calendars and meetings for faculty members; coordinate meetings, including agenda distribution and announcements, meeting set up for room and AV needs, coordinate guest speakers*Communicate effectively with academic and medical professionals and maintain confidentiality of highly sensitive information*Coordinate and maintain rotational schedules, on call, and schedules for the faculty and fellowsGME Program ManagementThe GME Program Administrator is responsible for the day-to-day administration of the ACGME residency/fellowship training program working closely with the Program's Director and Assistant Director.*Assist the Program Director and Assistant Director in ensuring that ACGME accreditation standards are met*Meet with the PD on a regular basis to keep them appraised of important issues related to the program and trainees. *Establish educational activities that support the curriculum*Manage/complete special projects for the Program Director, which include IR/DR ACGME application, compilation, and update of fellowship alumni roster.*Adhere to ACGME common program requirements and common subspecialty requirements*Provide guidance to resident/fellows on program and GME policies, and non-clinical aspects of the program. Advise residents/fellows on policies and procedures, including the RFPA, which outlines the terms of resident/fellow appointments, and consult with the GME office as needed. *Assist Program Directors with faculty planning, developing and implementing residency/fellowship program quality improvement projects*Ensure integration of ACGME core competencies into the program curriculum*Provide guidance regarding accreditation and program management*Ensure resident/fellow reporting compliance in MedHub*Administer MedHub for the program, including maintaining resident/fellow demographics data; resident/fellow schedules; importing program rotation goals and objectives; and conferences attendance monitoring*Implement, manage and coordinate site visit activities, including preparation of the site visit documentation. Along with the PD, help prepare program, faculty, and resident/fellows for site visit; arrange meeting rooms, ensure required documents are available to site visitors as requested and serve as a key participant in the site visit. *Manage duty hour and evaluation reports and ensures compliance*Track time in GMETABS for Medicare reporting*Ensure GME policies and procedures are enforced within VIR, creating and implement departmental program policies and procedures to comply with GME guidelines ensuring the established policies are adhere to and enforced within the division*Have an understanding of the annual GME/program calendar*Provide input and develop strategies for resident/fellow recruitment and selection to maintain/develop a successful training program*Field questions from applicants and faculty regarding visas and consult with GME Office on all visa matters*Plan, organize, and schedule program specific new resident/fellow orientation*Ensure resident/fellow compliance with UW and UW GME credentialing requirements, including medical license; DEA license, immunizations, Learning Gateway modules; and other trainings as required. *Attend and moderate meetings on behalf of Program Director. Meetings include Fellowship Business Meeting; GME Program Administrator/Director Meeting and Fellowship Educational Committee Meeting. *The Program Administrator functions as a liaison between the Program Director, Assistant Director, resident/fellows, GME Office and other departments, and must be knowledgeable about patient care/operations activities at various training sites where residents/fellows rotate*Manage resident/fellow exit process including deactivating accounts, collecting badges and pagers, etc.*Monitor and track resident/fellow leave (vacation, sick, educational) and ensure adequate coverage or clinical services.Required Education/Experience/Skills:*High school diploma or equivalent AND two years of experience in an academic or clinical support setting OR education/experience.*Competency in time management, organization, multi-tasking, and attention to detail. Excellent written and oral communication skills. Specifically, excellent writing and editing skills. Ability to adjust to change and learn a variety of skills associated with the goals of the position as the need arises.*Excellent written and oral communication skills. Specifically, excellent writing and editing skills.*Ability to adjust to change and learn a variety of skills associated with the goals of the position as the need arises.*Skilled in Microsoft Office Products (Word, Excel, PowerPoint, and Outlook).*Skilled facility with e-mail, internet and web access.*Experienced with Web or website development software tools.*Professional appearance, communication style, and presentation skills.*A positive attitude to thrive and succeed in a fast-paced environment.*Ability to work with diverse populations.*Knowledge of managing and maintaining recordsDesired Education/Experience/Skills:*Bachelor's degree in a related field Knowledge of and experience with the University of Washington*Experienced with ACGME and other accrediting and regulatory bodies that affect the resident/fellow education training*Exhibit problem-solving and decision-making skills and willing to be proactive and take initiative*Able to adapt quickly to changes in work requirements and assignments*Experience with UW Purchasing and Travel procedures*Experience with UW, GME, SoM computer systems.Mission and Values:Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition.Values:*Quality*Innovation & Impact*Leadership*Partnership*FairnessAdditional Information:*UW Customers*Department of Radiology Faculty, Staff, and Students*UWMC Staff, Faculty and StudentsPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.Work Environment:*Schedule will be 30 hours per week and is normally between the hours 8-5pm M-F, but is not always fixed and workload does vary. The incumbent1s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary.*Some travel between sites will be necessary by UW Health Services or other shuttles.*Other related Faculty, Staff, and Students.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.