Organizational Area: ANR:Business Operations Center
Posting Salary: Min $20.26/hr. to Mid $30.08/hr. Hiring salary is typically at or near the minimum of the range.
Position Summary: The Business Operations Center (BOC) is a consolidated administrative support unit in the Division of Agriculture and Natural Resources (ANR) which provides financial and administrative services to eight ANR statewide programs, ten ANR administrative service units, and nine research & 54 County-based extension centers located throughout California.
The analyst will be part several teams supporting the units within ANR. Position requires detailed knowledge and understanding of UC and ANR accounting, purchasing, travel, and payroll policies and procedures. Incumbent interacts with all levels of personnel within the Division. Independent judgment is used daily to interpret policy and provide guidance to staff and academics. Work is performed autonomously within a broad scope of responsibility delegated by the Associate Director of the ANR Business Operations Center. Independent troubleshooting, research, and problem solving is required.
Under general direction, act as primary point of contact to a group of ANR departments to provide substantive budget/financial administration, analysis and reporting, ledger reconciliation, and account management to the department head and other ANR managers. Use acquired job skills and apply policies and procedures to complete complex assignments/projects/tasks while exercising independent judgment to determine appropriate action.
Reporting to the Business Operations Manager, use acquired job skills to apply policies and procedures in completing complex assignments / projects / tasks while exercising independent judgment to determine appropriate action.
Assist BOC Business Operations Manager in overseeing operational functions of transaction processing, reconciliation, and reporting for assigned department operations as supported by the Business Operations Center.
Promote in all ways consistent with the other responsibilities of the position, accomplishment of the Affirmative Action goals established by UC ANR.
Special Conditions of Employment:
Travel Travel outside of normal business hours
Other Special Conditions of Employment:
Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required.
As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
Job Close Date:
Serve as fiscal officer and delegate, oversee and approve transactions for state, revenue, OMP, extramural accounts, and federal appropriations. (approx. 500 accounts).
In coordination with the BOC management team, provide direction to financial services staff for accounts payable operations.
Provide comprehensive and accurate budget construction, projections, management, and summary reports. Communicate budget and financial information, through reports and other methods, to a wide range of people including Directors, staff, PIs, and others where necessary and appropriate.
Gather & evaluate information from a variety of sources to assist with the development of the annual operating budget and for the purpose of short and long-range planning. Compile data for the budget review process. Prepare fiscal / budgetary analysis & spreadsheets for review.
Analyze and reconcile base budget and current year budget commitments and requirements. Compare budget, revenue, and expenditures against current fiscal year and historical data.
Process permanent and temporary budget entries to correspond with adjustments to personnel actions or reductions / additions in funding throughout the year.
Maintain staffing lists by processing entries to keep the staffing lists balanced (new positions, vacancies, etc.)
Review of all AggieTravel Reports as submitted by assigned population prior to routing to Department Head and UC Davis Travel Unit.
Act as a resource for travel policy and procedures. Approval of Group Travel, Exceptional Entertainment routing, and assuring that all other supporting documentation as required by UC ANR Travel policies are included.
Monitor unsubmitted travel reports for compliance within 45-day submission period.
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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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