About Mills College: Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.
Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit https://www.mills.edu/
ORGANIZATIONAL RELATIONSHIPS: Reports to: Director of College Events Supervises: N/A
Under the direction of the Director of College Events, this position is responsible for coordinating and the scheduling of room assignments and events for the Mills Campus.
The position supports the Mission statement of Mills College by delivering excellent support and services to students, staff, and faculty, by managing all nonresidential spaces. Through operational excellence, it advances the initiatives of the strategic plan, by ensuring goals are established, monitored and measured to meet the plans timelines and objectives. This position plays a significant role in supporting and creating a vibrant and inclusive campus life, enhancing the image of the College, and supporting sustainability programs.
Manages 25Live reservation system for campus events and facilities to ensure proper scheduling and availability of campus buildings and grounds
Coordinates the scheduling of special events and meetings occurring on campus using scheduling software, for individuals within the college
Reviews and approves facilities for a variety of events that include:
College-wide events - works with volunteer committees and other appropriate staff and faculty from college departments to coordinate scheduling and set-ups for events on campus
Student events - works in cooperation with the Office of Student Activities. (The Center)
Works with the Director of College Events to coordinate all facilities, staff, and services for major College events including Commencement, Convocation, Alumnae Weekend, New Student Orientation, and the Staff-Faculty Winter Party, and other high-profile events on campus
Coordinates all set-up details for tables, chairs, and miscellaneous equipment with the set-up crew
Tracks billable expenses for specialized equipment requested for events and collect budget numbers from departments and student organizations
Trains Mills community as users of the 25Live reservation system, as well as being available for ongoing support
Identifies possible scheduling conflicts and work with requestors to resolve
Identifies high profile events and is proactive in obtaining details regarding the event
Ensure all campus wide events are in reservation system 3 years out
Works with the Director to diplomatically resolve any scheduling conflicts
Expanding role responsibilities to customer service support for Housing Management and Dining Services, including but not limited to directing community members to the right staff liaison, issuing keys, IDs, creating key packets and guestrooms support, etc.
Performs related duties as assigned
Events scheduling, planning and coordinating, preferably on a college campus.
Accurate data entry.
Basic computer programs such as email, Google Suite, MS Office suite, etc., including advanced Excel spreadsheets.
Interpreting and applying policies and procedures and explaining them to others
Strong organizational skills
Interpersonal skills including tact, patience, courtesy
Solid judgment and decision making capability
Detailed record management
Report and scheduling skills
Conduct meetings & training sessions
Strong supervisory aptitude for volunteers
Effective oral and written communication skills
Work with diverse academic, cultural and ethnic backgrounds of college students, faculty and staff
Follow through consistently on inquiries, requests, and suggestions
Maintain confidentiality of sensitive information
Work safely in compliance with College Injury and Illness Prevention Plan
Education & Training
Associates degree emphasizing computer related discipline, business technology or related field
Demonstrated experience in events scheduling, preferably on a college campus
Minimum two years experience in data entry, Microsoft Word, and creating Excel spreadsheets
Experience with 25Live or other event-related software preferred
Valid US drivers license
Physical, Mental and Environmental Demands
Work safely in compliance with College Injury and Illness Prevention Plan
Lift, carry, push or pull moderately heavy objects up to 20 lbs. and bend, stoop, stand, and walk for periods up to six hours
Frequent interruptions and changes to the work schedule
Evening and weekend hours required
Frequent use of computer keyboards
More than half of time spent in normal office setting
Occasionally work in outdoor setting for several hours/multiple days at a time
This is a full-time, non-exempt position with an FTE of 1.0. Compensation is commensurate with experience and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-matching after 6 month qualifying period, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 17 paid holidays (subject to annual review). Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.
Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills non-discrimination policy, please go to https://www.mills.edu/policies/ada-policies/nondiscrimination-statement.php.
All positions are subject to a background check. Prior to the first date of employment, an applicants background check must be cleared.
Mills is an independent liberal arts college for women with graduate programs for women and men. The College educates students to think critically and communicate responsibly and effectively, to accept the challenges of their creative visions, and to acquire the knowledge and skills necessary to effect thoughtful changes in a global, multicultural society. Mills encourages openness to experimentation in the context of established academic disciplines. Programs are designed to reflect the importance of global issues, provide an understanding of the natural world, and enhance opportunities for women in their developing roles throughout society. The curriculum combines traditional liberal arts with new educational initiatives that recognize the value of cultural, racial, and ethnic diversity. Inspired by a teaching philosophy that grows out of its longstanding dedication to women?s education, Mills provides a dynamic learning environment that encourages intellectual exploration. The faculty of nationally and internationally respected scholars and artists is dedicated to developing the strengths of every student, preparing them for lifelong intellectual, personal, and professional growth.