As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Genome Sciences (GS) is part of the University of Washington School of Medicine and is comprised of 27 labs addressing leading edge questions in biology and medicine by developing and applying genetic, genomic and computational approaches taking advantage of genomic information now available for a host of species. GS is making major contributions in the application of genome science to understand the fundamentals of biology and to improve human health and wellbeing. Genome Sciences is a collaborative department supported by very different academic disciplines. We work with a multitude of Program Investigators (PIs) in departments both on the UW campus as well as worldwide. The department has gone through significant expansion since its beginning in 2001 with annual grant awards of $44M in FY18. The department has 47 training, teaching, and research faculty.Genome Sciences Department has an opportunity for a full-time Program Operations Specialist to join the Noble, MacCoss, and Fowler research teams in the Genome Sciences Department at the University of Washington, Seattle, WA. The Program Operations Specialist will manage the administrative functions of the newly formed Center for the Multiplexed Assessment of Phenotype (https://www.cmap.gs.washington.edu/) a Center of Excellence in Genomic Sciences, and for three research laboratories. The Program Operations Specialist will responsible for establishing the administrative policies, methods, and procedures to ensure compliance with university, departmental, and sponsor regulations and policies. This position will support the Investigators and research staff with a wide range of advanced, diversified, and confidential program operations duties. Critical thinking, initiative, independent judgment based on experience, and sound decision-making are required to manage tasks, resolve problems, and make recommendations. Work is performed with a high level of autonomy and independence. This position reports to the Human Resources Manager of Genome Sciences. Principal Responsibilities:Administer the research programs of Drs. Doug Fowler, Bill Noble, and Mike MacCoss, including program operations for the Center for the Multiplexed Assessment of Phenotype. Policies and Operations: 20%Develop administrative policies, procedures, and guidelines for the Center for the Multiplexed Assessment of Phenotype. Assure that center staff and sub-awardees maintain compliance with all applicable policies and regulations of the University of Washington, Genome Sciences, and sponsor guidelines. Trouble-shoot, resolve, or make recommendations on a variety of administrative elements related to resource allocation, human resources, grants and contracts, and research. Budget Management: 20%Review budget reports from all sources, flagging issues for PIs, and work with the GS grants team to resolve any issues. Oversee allocation of funding as required. Provide guidance to Investigator regarding funding support for laboratory members and plan for funding transitions. Prepare reimbursements and submit purchase orders on behalf of the assigned labs, monitoring budgets and ensuring funds are available prior to purchase. Collaborate with purchasing team to resolve issues and provide financial documents. Lab Personnel Coordination: 20%Coordinate orientation and training of new lab members. Coordinate postdoc appointments and visa requests in collaboration GS faculty affairs lead. Resolve payroll issues. General Laboratory Management and Coordination: 20%Act as the primary point of contact for the labs. Answer routine and non-routine inquiries without further consultation, resolve matters and respond to problems or complaints using independent judgment. Resolve more complex issues with appropriate personnel. Order laboratory supplies and equipment. Maintain multiple and complex office calendars, resolving scheduling conflicts with diplomacy and tact. Coordinate meetings and events, including catering and venues, agendas, and speaker schedules. Plan, schedule and coordinate business travel. Reconcile and reimburse travel expenses. Assist in office space and facilities planning and moves as needed. Serve as a resource to other administrative and operations staff. Anticipate needs of laboratory staff. Document Preparation: 20%Perform complex document preparation assignments, including research, writing, proofreading, and editing. Prepare figures and graphics for publications and presentations. Assist Investigators with grant submissions, annual reporting and competing renewals as needed. Track all related internal and external deadlines. Coordinate with the GS grants team concerning extramural funding opportunities and submissions. Prepare correspondence and complex reports in a style that is appropriate to the needs of the recipient. Maintain publication records in PubMed, CVs, etc. Minimum Requirements:Bachelor's degree or equivalent combination of education and experience AND at least one year of increasingly responsible administrative experience with some combination of human resources, business and office management. Preferred Qualifications:Prefer 2+ years as an Administrative Assistant, Executive Assistant, HR Coordinator, Fiscal Specialist, Office Assistant, Office Manager, or Lab Manager. Advanced computer skills; proficient in Microsoft office suite. Experience with UW software systems preferred. Experience with accounting or financial record-keeping. Knowledge of scientific terminology and familiarity with research laboratory operations are a plus. Ability to perform and prioritize a variety of tasks, to learn tasks independently, to apply experience to develop new techniques, and to retain information associated with tasks. Actively seeks opportunities to increase skills and expertise and to increase efficiency and effectiveness in the job. Remains technically and administratively current in job. Ability to meet deadlines. Ability to communicate information effectively and diplomatically Exceptional customer service skills, a cooperative attitude and a positive demeanor. Ability to work both independently and collaboratively on a team. Builds trust and able to lead teams as necessary. Excellent organizational, time management and decision-making skills. Able to maintain confidentiality appropriately. Strong analytical skills, good judgment, and the ability to use critical thinking. Ability to manage a variety of responsibilities at once. Ability to remain flexible and handle a variety of changing priorities. Ability to make independent decisions based on knowledge of individual teams and team members; ability to change methods of communication and interaction based on knowledge of individual teams and team members. Additional Information:May require occasional work outside of regular business hours for events or to meet deadlines.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.