Required Qualifications (as evidenced by an attached resume) :
Bachelor's Degree (foreign equivalent or higher) . In lieu of degree, an Associate's degree (foreign equivalent or higher) and two (2) years of directly related experience. Three (3) years of full-time administrative experience. Purchasing and/or contracts experience. Experience communicating and negotiating with suppliers and internal stakeholders.
Master's Degree (foreign equivalent or higher) in business or related field. Experience in an educational or governmental setting. Certified purchasing or supply chain management credentials. Experience using SUNY, SFS, Jaegger, and Microsoft Office.
Brief Description of Duties:
The Contracts Officer will be responsible for reviewing, developing and processing complex contracts, agreements, purchase orders and change orders for the University using various funding sources and separate procurement policies.The incumbent will assist in the development of bid specifications and analyze in detail the department's requirements and determine proper procurement method to be followed.
Review, develop, process & administer complex contracts, agreements, purchase orders and change orders for University required/related services including the development of bid specifications in accordance with applicable Purchasing laws, procedures, and guidelines.
Personally meet with departments affected by campus contracts to:
Determine the level of competency of contractors providing services/materials
Determine future contractual requirements to provide services/materials.
Assist in the development of bid specs.
Analyze in detail departments' requirements and determine proper procurement method to be followed. This requirement is to include and be done in coordination with the Service (Performance) Contract Manager position.
Perform administrative support work for contractual and bidding transactions as necessary. Review, enforce and revise (where/when appropriate) specifications for all assigned contracts.
Implement the solicitation and utilization of Minority and Women-Owned Business Enterprise (MWBE) vendors for contractual services / materials. Make recommendations on how to meet the University's goals for this initiative. Document in procurement record what steps were taken to ensure MWBE's were contacted for solicitations and discretionary purchases.
Enter contracts and supporting documentation in the Contracts Status.
Monitor in a timely manner.
Runs reports on contracts as requested.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at
About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police .
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Procurement / Contracts-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30am - 5:00pm Pass Days: Sat, Sun
Posting Start Date: Aug 6, 2019
Posting End Date: Sep 6, 2019, 3:59:00 AM
Salary: Commensurate with experience.
Salary Grade: SL3
Appointment Type: Term
Internal Number: 1902646
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.